Archive for category: Meeting Minutes

De Anza Lions PM Minutes: September 2016

Members: Jill, Jenni, Carl, Steve, Mary, Pete, Jen, Sundar, John, Ray, Ron, Phil, Kent, Ann, Mort, Vijay, Eli.

Esteemed Guests and Mini-Lions: Eli, Ana, Ellen, Levi, Lucia,

Stop Hunger Now: same weekend as our Thanksgiving food drive but Lion Susi (who couldn’t make it tonight), will talk about it next time.

Happy Dollars/Tailtwister: lots of dollars-sports, grandchildren, school, etc.

Omar’s Dream Run: Omar was able to do remote learning, when he was stricken with cancer, so he wouldn’t miss too much school.  The run was created in his honor and this year is the 4th.  We helped get it off the ground, with Mike R. and Teresa and now we still participate with set up of tables, water coolers, etc.  We do this on Saturday afternoon and then Sunday when the run is over we take the tables down and back to storage.  Eli really needs some extra help because many who usually help that day will be out of town.  This is on Saturday the 15th and Sunday the 16th.  Eli needs 3-4 people for each shift: before, during and after.

Get on Your Bike and Ride: A New Fundraiser Proposal-Lion Kent presents his well-thought out and detailed proposal.  Co-partner with American Diabetes Association-the participants are passionate about the ride but also about fundraising for a particular cause. Predicted to happen in Cupertino, De Anza College, preferably.  This area is considered to be a center of cyclists, too. An estimate is that if we had 100 participants it is possible to bring in thousands of dollars.  We would need routes and Kent needs to get Chairs for each of the 5 categories before it can get off the ground: Each category has anywhere from 5-11 separate details.  (Please email Kent for an attachment with the overview). All of the participants are recruited online and many experiences riders actually get their companies to match their fundraising.  The event registration is all online and so is the payment.  No auction for this kind of event, but a t-shirt needs to be designed for the event and given to all participants. The volunteers for day of come from an online recruitment system.  Many of the local companies (Google, SalesForce, etc.) already have teams that want to participate in these kinds of rides.  Vijay has made contact already with one corporation, but the calendars of these corporate teams fill up fast. (As in 2017 is getting full for the potential rider pool).

• Overall Leader:  Kent

• “Ride”:  John Noone.

• Digital Marketing:  Sundar

• Club/Corp. Team Marketing:  Jeff

• Cause/Messaging: Ron

• Event Day:  Ray

How much of the profit goes to ADA?  How much of the profit being given to ADA is necessary to get riders to get their commitment?  Branding this as Lions Club International and Cupertino De Anza Lions would be very important.  We get exposure and possibly new members.  WE ARE On For the Ride as we have Committee Chairs and this was the requisite for the Board Approval.

Board Meeting Recap: mostly we discussed the bike ride.  Charles suggested a calendar of events and a cheat sheet of what we do.  We reallocated some donations, if a cause or a champion of a cause has not been present.

Budget Proposal Approved!!

Food Drive: John Noone has confirmed that both stores from last year for Food Drive are on, and we have a reservation for the refrigerator truck, and the same 7 groups are very much ready for our help this coming season.  Next month, John will send out the sign-up sheet.

Special Thank You: Ellen Ratner you are the best and we couldn’t do this meeting without you and your child skills!

Monta Vista Leo Club: on Friday, Kent will be meeting with this club, and they have quite a few new members and he will be asking about the food drive.

Meeting Adjourned at 7:32.

Lions Present: – Al, Walt, Phil, Don, Bill, Steve, Eli, Herb, Kent, Vijay, and John.

Guests/Visitors – None

Dates to Remember

–       Oct 8^th, Camp Via

–       Oct 16^th, Omar’s Dream Run

–       Nov 8^th, Couriers for General Election

–       Nov 18^th-21^st, Thanksgiving Food Drive

–       Jan 28^th, Crab Feed

–       Feb TBD, Student Speaker Contest

–       June 17^th, Charity Golf Tournament

–       Aug 27^th, Bike Ride

Tail Twister

It was Lion Herb’s birthday so he rolled the dice then gave a donation. Happy Birthday, Lion Herb! Lion Eli gave a Happy Dollar for his granddaughter, Sydney whose volleyball team won the league champions. Several Happy Dollars were given for the SF Giants who was victorious in their playoff game last night.

PM Meeting Review – Lion Al

STOP HUNGER NOW: Suzie De Unger with Sunnyvale Host Lions presented our club with a patch for our ongoing support to the Stop Hunger Now program. The next Stop Hunger Now packaging event will be on November 19^th, 10am at St Francis Episcopal Church, 1205 Pine Ave in San Jose.

GOLF TROPHY AWARD: Lion Amy presented Jerra Rowland with a trophy for her team’s division win at our Golf Tournament last June. According to Lion Eli her team is VERY GOOD and has won the last several years. Jerra Rowland is the president of the Cupertino Rotary and has volunteered as a judge at our Student Speaker Contest for many years.

CAMP VIA WEST: The Fall Festival is this Saturday, October 8^th at 10:30 am. Volunteers are needed to help with the carnival. Come and help if you can.

OMAR’S DREAM RUN: There is a mandatory meeting for all volunteers at 11 am this Sunday, October 9^th at Hellyer Park in San Jose. The Race is on Sunday October 16^th. People are needed to walk or run the race. For more information see: www.omarsdream.org.

Thanksgiving Food Drive – Lion John

The signup sheet is online at: https://docs.google.com/spreadsheets/d/140sr18C_Afu7xR2rDMnMrWFR_36qton_dl4SK4kdJjg/edit?ts=57f2748b#gid=1541926580. Please signup soon. Many volunteers are needed. We also need people to collect apple boxes. Can you help?

Lions Yvonne and Dan have agreed to take charge of packaging. Their Car Club has collected $425 so far and food for 60 people. GREAT JOB!!

Bike Ride – Lion Kent

PLANNING: is going well. Routes have been developed. Lion John is getting approval from the cities involved. Website will be built by the same person who did the same work for Omar’s Dream. Website has to be ready by January for use by future participants.

BUDGET: Lion Vijay says Bike Ride needs to come up with a preliminary budget.

INSURANCE: Lion Kent says he is looking into coverage available through LCIF. LCIF may not meet all our needs. He likes the policy from McKay because McKay insures most of bike rides.

Good of the Order

Crab Feed – Lion Steve & Lion Al

DONATIONS: Requests are about 4 per day. Lion Steve says he could use some help. If you have a favorite restaurant why not ask them if they are willing to donate. $950 worth of donations are left over from Golf Tournament.

CREDIT CARDS: Participants will be able to use their credit cards at the Crab Feed. We need a volunteer to sit between donation table and refreshments to run credit card purchases.

TICKET SALES: Tickets are on sale now. If you are interested contact Lion Al. Tickets have been reserved for those who attended last year and will be held until at least mid December maybe early January. That leaves only 36 tickets for the first seating.

Opportunity Drawing – Lion John

Congratulations to our winner, Lion Don!

Minutes prepared by: Lion Walt

Lions Present: Lion’s Ray, Ron, Phil, Steve, Don, Bill, Al, Jim, Eli, John, and Walt.

Dates:
– Camp Via West October 8, 2016
– Omar’s Dream Run October 16, 2016
– Election Volunteers November 8, 2016
Thanksgiving Food Drive November 18th – 21st, 2016
Crab Feed January 28, 2017
Student Speaker contest February 2017
Golf Tournament June 17, 2017 at Moffett Field Golf Course

Visitors – None

Guests – None

Tail Twister – Tail Twister Pro-Tem Lion Eli went around and collected a Happy Dollar from Lion Al for his safe return from his 3,615 mile Harley trip.

Thanksgiving Food Drive – Lion John said he would be sending out the sign up work sheet the first week of October.

Crab Feed – Lion Ray said he and Eli talked with both Saint Williams church and the Los Altos Rotarians about their participation in the crab feed and they both declined. Lion Steve said we need to make a final decision soon. There will be a special meeting with crab feed major players and Board members Friday September 23rd at 3:00PM at Lion Al’s home to discuss whether our club should go alone in this endeavor. Lion Steve passed around a copy of the new flyer for review, changes might need to be made pending the meeting. Lion Jim said the Fish Market is still in. Lion Al mentioned that we would have to get some kind of Visa charging (i.e. Pay Pal / Square) device so that we can use it for the crab feed.

Cycling Event – Lion John said he was working on the cycling routes. He said he thought the long route was okay but might need to change the others depending on input from others. Lion Ray talked with DeAnza College and has Parking Lot A reserved for August 26, 2017. Lion Ron has tried to contact Karen Zimmerman at the ADA but has not received a response yet.

Board Meeting Review – Lion Ray said they talked about the following:
Camp Via West work party on Saturday October 8th
Upcoming Cycling event
Lion Prez Jeff to contact Lion Bob Long concerning the new high school who wants to start a new Leo’s club.
Lion Charles Ice talked about an active planning calendar on the web page or a Gantt chart.

Good of the Order – Lion Ray said he and Lion Eli took 2,000 pairs of glasses to Vallejo with the majority of them from Lion Phil, great job Lion Phil.

Lion Al said he and Barbara had signed up with the Santa Clara Voters Registration office for Election Day volunteers. Also in the process of signing up are Lion’s Ray, Ron, Don Lang, Walt Strach, and Charlie Waters. To sign up you can just email Monique at the Santa Clara Voters Registration Office.

Lion Eli said there will be a breakfast meeting of the Omar’s Dream Run Committee this Sunday Morning September 25th.

Opportunity Drawing – Congratulations Lion Ron won finally.

Respectfully submitted by:
Lion Ron Ahearn

Lions Present: Ray, Walt, Phil, Don, Steve, Bill, Al, Jim, Eli, Herb, John, Ron and Charlie.

Dates to Remember

–      July 23^rd, 11 am, Back Pack for Kids Assembly Day, San Martin Lions Hall, 12415 Murphy Ave, San Martin.

–      July 26, 6:30 pm, Board Meeting/Budget Meeting, Knox home, 217 N Milton Ave, Campbell.

–      August, Date TBD, Summer Installation/Tail Twister Party, Lions John & Leslie Home, 7628 West Hill Lane, Cupertino.

–      November 18 – 21, 2016, Food Drive

–      January 28, 2017, Crab Feed

Tail Twister – Happy Dollars were given in honor of the debut of Lion Ron son’s new TV show – Match Game, return of Lion Don after a bout with pneumonia, success of Lion Bill’s birthday party, and the end of Lion Walt’s term as secretary.

Review of Golf Tournament- Lion Al said today is the last day to submit expenses. He is still expecting a $1,000 check from Sand Hill properties. If it comes in, our club would net around $18,000, our most profitable golf tournament ever.

Lion Steve said he has some extra discount coupons from Metro Pizza if anyone was interested in having them. Metro Pizza is an Indian pizza shop located on Stevens Creek Blvd near the intersection with Lawrence Expressway.

Crab Feed Update – The Sunnyvale Sunrise Rotary Club will not be participating this next year because of lack of membership and interest. There was some interest in helping possibly with ticket sales or maybe Interact volunteers. Lion Jim said we could eliminate 30 volunteers if we went to a buffet dinner. One person from each table could go to the counter and pick up the bowls of crab and bread.

We are looking to team up with some other organization such as St. Nichols Church or Boy Scouts. Lion Ray volunteered to contact the Battered Women’s group. Lion Walt agreed to contact Sunnyvale Community Services.

We are looking for a group of 20 – 25 adult volunteers. The adults are needed to help solicit raffle items, sale of tickets, and general help. 50 students are needed to serve food and help setup and clean off tables.

Good of the Order – Lion Ray sent out an email earlier in the week for a short survey on Lions Clubs International. Please fill it out and email it to LCI. Here is the link. http://www.mmsend47.com/link.cfm?r=1183607065&sid=98587401&m=13027188&u=LIONSPROD&j=34374329&s=http://www.rvizgo.com/LCIus1

PLEASE DO IT NOW!

Opportunity Drawing –

Congratulations to our winner again, Lion Ron!

Lion Walt

Secretary

Type: Board Meeting

Meeting Date: June 21, 2016

Meeting Time: 7:33 pm

Location Knox Compound

Lions present: Lion Prez Jeff and Lions Steve, Bill, Vijay, Al, Amy, Ron, Charles, Carl, Eli, and Walt.

GOLF DEBRIEF – It looks like this was our most profitable tournament ever! Kudos to Lion Amy and all those who helped. Lion Amy expressed special thanks to Lion Jenny for her help with challenges of food and beer.

Lion Al reported our net profit as $18,569.71 less Lion Jenny’s expenses which appear to be about $100. The net is still $1,000 more then last year. The difference is attributed to an increase in sponsorship. There were fewer golfers then last year.

The course was in good condition. However there were some clichés. Moffett Field had allowed golfers onto the course earlier in the day. This resulted in several problems. The parking lot was full when our golfers started to arrive. Some carts were not available when golfers showed up. The shotgun start had to be revised because of golfers still on the course.

Other concerns…Returning golfers wanted to know why there was no pizza this year. A slow four some delayed players behind them; some of which were our tournament sponsors.

The Board set a tentative date of June 17^, 2017 for next year’s tournament.

2. GOOGLE, OB SPORTS & THE GOLF COURSE AT MOFFETT FIELD – Lion Vijay reported he has been in contact with his friends at Google. This prompted Google to have Josh Blynn, Director of Health and Performance meet with OB Sports, the management people at the golf course. A couple of the board members reported that on the day of our tournament that Gary and some of his people at the course seemed to be more helpful as the day went on.

3.  FINANCIAL REVIEW – Lion Al reported the Foundation’s books were up to date through May 31^st.  Not all budgeted distributions have been made. Money originally allocated for Wounded Warriors has been held over and will be reassigned to another veterans group next year. At the request of Lion Ray we did not distribute $1,500 to the Blind Center. We had budgeted $3,000 for LCIF but with a $5,000 credit we holding off sending any more.

Lion Vijay has the books on the Club’s financials. He has asked that Lion Al hold over and help him with the books for the first meeting or two.

4. BUDGET MEETING FOR 2016/2017 – The budget meeting will be combined with the board meeting for July. The date has been changed to 7/26/2016 at 6:30 pm. Note the change in time. Lion Al has offered to host the meeting at his home. All Lions are invited to attend.

5. Summer Installation/Tail Twister Party – Lions John and Leslie have volunteered to host the party at their home. It will be held in August. Date to be determined. We have a check for Ambikanagar Lions’ Dr. Byakod and will present it to him if he can come to the party or can attend one of our PM meetings.

6.  FOLLOW UP, PAST TOPICS –

CRAB FEED: The event has been tentatively set for January 28, 2017. Lion Charles noted we need to have the key positions filled by September. It was recommended that this budget item be more conservative because of many unanswered questions. We have still not heard from the Rotarians as to whether they will partner with us. If not who will fill the jobs they normally take care of? Lion Jim has been busy dealing with his job and his dad. Lion Steve has volunteered to call Rotarian Lester. Both Lion Steve and Lester have a common interest in collecting old vinyl records.

NEW MEMBERSHIP: The Board approved the membership application of Jennifer Smith effective July 1^st. Jennifer is the daughter of Lion John Smith and sister of Lion Claire Kalia. Welcome Lion Jennifer Smith!

Meeting adjourned ~ 9:00 pm.

Lion Walt

Secretary