PM Meeting Minutes: April 2017

CUPERTINO DE ANZA LIONS CHARITIES, INC.

“You can’t get very far until you start doing something for someone else.” – Melvin Jones

Regular PM Meeting:   6:30pm Wednesday, 5 April 2017

Tony & Alba’s Pizza

3137 Stevens Creek Blvd   (x street Winchester Boulevard)

San Jose, CA 95117

Meeting Called By:  Lion Jeff  Type of Meeting: Business Secretary:  Lion Jill

— DATES TO REMEMBER —

· Board Meeting, 7:00 pm (note NEW time), Tue. 18 April, Location (TBD)

· District 4C-6 Convention, 3-7 May at the Santa Maria Inn.

· Golf Tournament Sat., 17 June 2017 at Moffett Field Golf Course

· Lions Ride 4 Diabetes, Sat. 26 Aug. 2017, De Anza College

Lions in Attendance: Jill, Kevin, Amy, Jeff, Linda, Steve, John, Al, Phil, Kent, Ray, Mike R., Ann, Charles, Ron, Mary, Jim, and, Carl.

Lion Guests: 1st VDG Bob Stewart; and Lion Becky Stewart

Esteemed Guests: Ellen, children

MINUTES:

  • Call to Order, Flag Salute, Welcome Guests:  lion jeff

  • Tail Twister… ”Gather, if you please…” – Lion Carl or Proxy: LIon Jim stood in tonight.

  • Recap, March ‘17 Board Meeting – Lion Charles recapped starting with a quiz.  We voted to officially change the name with a geographical piece, so we are not in violation, which we have been for a very long time.  Charles presented our circular event chart and explained its purpose.  Dagi and John are working redoing the website and Dagi was looking for feedback by yesterday.

  • Board Membership, 2017-2018 Lion Year, PU-101 – Lion Jeff read the names and positions aloud of proposed Board Members and the vote took place: Passed as Voted.

  • Update Charity Golf Classic 2017 – Lion Amy, thanked people for the survey.

Items to discuss:

— Survey- Thank you Scott L, Jen, Al, Daggi, Steve, Ringer, Charles, Claire, Jill, Mike M, Jeff, & Walt for filling it out.

— Sign up for committees & VIP Jobs: some of these jobs don’t necessarily need to be filled with Lions but could be filled by friends who want to help out in a single event for a great cause.

o Collect and record score sheets (2 non-golfers) -Maybe Sydnie?  Maybe Leos?

o Photos

o Storage Coordinator

o Transitional Clean Up Coordinator

o End of Day Clean Up Coordinator

— Save the Date need to be sent out- June 17, 2017

Action Items:

— Continue Major Sponsor Contact

— Continue Tee Sponsor Contact

— Continue getting raffle donations: currently have quite a few donations.

— Email golf participant invitations

FOR ALL:  get golfers, sponsors, and consider volunteering if not golfing!

Upcoming Action Items:

— Meet with Claire, Jenn, Vijay, Eli & anyone else helping on registration & sponsorship stuff

— Food Meeting: some feedback is that golfers are not in love with the lasagna.

— Plan Weekend Events

  • A Few 4C-6 Remarks — 1st VDG Bob Stewart spoke about his local roots and talked about running on the focus of serving the community rather than fundraising.   He is promoting a hands-on service project “advertisement” to showcase what we do and for membership purposes.  He wants to point out a directory pet peeve that he wants to change having to do with the arrows facing the leaders.  He wants to have a collage showing service in action.  Lion Bob will also work toward having an online directory, including advertising.  His second focus is on the Nepalese communities in our local bay area.  People in these communities want to become more involved in serving the communities and Bob is meeting with these groups and they are working towards creating some new Lions Club.  July 28th is when the Lion leader is coming here to meet and help with the charters for these clubs.  Lion Becky said that we could buy an ad for the directory and/or getting space on the online directory.  She and Bob go to the Counsel of Governors, for the state of California.  She is the Diabetes Alert Chair and she focuses on programs for this disease.  Encouraging each club to be of service for diabetes and Becky is very proud we are doing the bike ride for this cause and she will help promote this for us.  *Note: we submitted our Thanksgiving Food Drive as our hands-on project.

  • De Anza Lions at the 2017 Convention – Jeff will send out an email about representing us at the Convention-May 3-May 6 and it is in Santa Maria.  The voting is on Saturday the 6th.  Lion Bob Stewart is also looking for a Zone Chair!

  • Buchser Career Fair:  We are needing tables for drop off and pick up: drop off at 3:00 on May 9 and pick up the next day, the 10th about 11:30.  We also need two-three people who could help us guide our presenters into the parking lot and where to go with their materials.  Finally, if anyone would like to speak about their career and be part of the actual fair-email Jill and she will get the details to you about the event.

  • Ride 4 Diabetes: Getting some fun “acts” to attend the event with Crazy George, possibly some San Jose Earthquakers, and maybe the band The Grateful Dads.  Going to be offering an early bird special. Lion Sundar has been working so hard to get the tech side of this up and running.  Jeff is working on Ride for Diabetes jerseys.  We have a few riders signed up but no sponsors as of yet.  We have the website, a corporate flyer, and individual flyers. Dagi is putting these flyers on our website.  But, if you know of anyone who wants to ride, we can get them a flyer. Great job, Lion Kent and all who have been working so hard to get this event of the ground.

  • Camp  at Lake Sequoia/YMCA: Mike would like to ask if we are interested in making a donation as individuals or a club.   Lion Ray L. makes a motion to sponsor at least one camper, Lion Amy seconds. Lion Jeff is calling a meeting of the board, Lion Amy motions that we fund one camper, at approximately 650$ from the Non-budgeted funds. and there were multiple seconds, Lion Ray and Lion Jim, Board Voted Passed.

Meeting Adjourned at 7:42.

Why we do it?  WE SERVE:  AJ Robinson Mobile Health Screening Services, Flag Days, Via West Camp (Costanoan), Project Linus, eye exams & glasses via OneSight, THANKSGIVING FOOD DRIVE, Eye glasses recycling and other charitable causes in our community and around the world.  Bravo, Lions of De Anza, BRAVO!