Board Minutes May 2017

Cupertino De Anza Lions Charities Inc.
Board Meeting Minutes

Meeting Date: Tuesday, 16 May 2017 Time: 7:00pm

Location: Al & Barb Knox Casa (217 North Milton, Campbell)

Meeting called by: Lion Jeff Secretary: Lion Jill

Lion Amy: In-lieu of Lion Jeff

NOTE: we do not have a quorum so no official action was taken.

Board Meeting

1. Fiscal Review/Updates As Appropriate

Dagi and John need money for reimbursement for new website. Al will take the receipts and pass them onto Vijay. ($345 to John and $275 to Dagi)

Charities (foundation)

Club (corporation)

Anything outstanding?

2. 4C-6 Convention Recap: Al attended-the cabinet meeting was impressive. The new DG said the district will undergo some modernization. Al voted on our behalf. Dagi put Al’s report under news.

3. Update/Plan/Budget Check, Via West Camp – Memorial Day Work Weekend 2017. 5 shifts are covered but none on Sunday. Bill says it will happen. Need to bring paint brushes and rollers. They have a power washer, but many logs are needing replacement. Long term goal could be to replace all the seats for more of an amphitheatre. We might be able to get some contractors to provide materials. Serviceable this year and work on upgrading next year.

4. Any Update, Discussion – By-Laws for the Corporation (club entity): what the board approved the last time, has been through Claire and she has given it back to Al. We will be seeing the next section at the next board meeting for review. When Claire is all done, we will bring it back to the Board with about a month to look it over, before putting it to a club vote and filing with the State.

5. 4C-6 Directory Club In for Lion Year 2017-2018: Al updated the ad and it has been submitted. We believe the check has also been submitted by Vijay for the ad donation.

6. Golf Classic 2017 Updates – Lion Amy, Any Lion-We only have 37 golfers confirmed and paid. Others are pledged. We still have some coming in. We are hoping for 100, but it is cutting it close. Moffett wants to know food by the 26th but we can probably push that out to June 2nd. For the golf foursomes it is usually the Wednesday before the tournament. This is usually the predicament, but it seems like we have less golfers this year as at this time. By Moffett’s standards we are a major tournament, but if we don’t provide the golfers, they aren’t going to want to let us have the tournament there. It seems like the date being Father’s Day has a direct correlation to a consistent drop in numbers. Lion John wants to have a recruiting table with incentive, immediate (like a pitcher of beer for filling out the application then and there?) We can agree to buying someone who fills out an application A beer, not a pitcher. We could possibly get some canned beer from Moffett for this purpose-50 cans of beer. We can also give incentive for people to attend a meeting. We have a budget already used in the AM meeting to buy a guest breakfast. We can use this same budget for PM, too. Where the bagels used to be is where we can put the recruitment table with the applications and incentives to attend an AM and PM meeting. Steve and Ellen have and are collecting more items for raffle. We lost two sponsors: Recology and Lehigh. Steve will check with Whole Foods for bags and will print the placemats. Next year maybe look at getting some printed with our logo.

7. AND Other Matters? Good of the Order…

Ride for Diabetes should represent the club and our club should be represented at the events and the promotion. We do have a DBA relating directly to our club. All board members feel that we should wear our Lions gear when we are working on or at these events, or all events, if we choose.

Distribution of Profits of Ride for Diabetes: is it a net or gross profits and how it gets distributed? Net has to go to diabetes related issues-and is the holdover carried on to successive years. We can look at our budget for those items related to diabetes. We could change the marketing next year to say that the donation could cover all of our causes. It is a federal law that it has to go to diabetes unless we advertise differently and we haven’t.

LCD or LED Screen: brief discussion regarding which one, but we need to table that until we have a quorum.