Board Meeting Minutes: February 2019

Cupertino DeAnza Lions Club & Charities Board Meeting Minutes_20190219

Regular Board Meeting: Tuesday, 19 February 2019, 630pm

Location: Cupertino Public Library, Meeting Room “Think Tank”

Meeting Called by: Lion Jeff; Type of Meeting: Business; Secretary (Proxy): Lion Jeff

Present at Meeting: Lions Al, Andrea, Ray, Jen, Leslye, Charles, Kent, Joan, Sashi (new Lion), and Jeff; also Simran Raheja (membership app. pending), and also Rahul (spelling?) [tech support for presentation]

MINUTES

Crab Feed 2019, initial recap. Best event ever, thought Lion Ray. fiscal highlights to be published by Lion Vijay once complete. Based on participation (first seating sold out, second seating was close to sell out), plus auction, raffle, and treasure chest sales, we should turn out with ~$5,000 to our charities account. Full fiscal recap to follow. Although successful, and with several new Lions stepping up in leadership roles, we were short volunteers, and had many Friends of Lions helping with set-up and breakdown. WE NEED MORE VOLUNTEERS NEXT YEAR. Also of note, the idea that we have a vegetarian entree option for those who don’t eat crab.
Lion Rosters Discussion. Our club website directory has names beyond those listed under our club on the LCI website. The google groups “list serve” directory is also slightly different. The list serve directory is different because we have some former Lions still on that distribution, with the idea that they would like to know what the club is up to. If someone asks to be removed we remove them. Suggestion by Lion Andrea to use one list serve app. LCI has one we can consider.
Fiscal Health of the Club; we have three referrals for a CPA to do a review of our books; (Charles has these details); Andrea also had a contact; we would like to have an independent review to gauge the health of our record keeping, etc. We also need a path forward for treasurer, as Lion Vijay is not interested in continuing. Club should consider asking a CPA to do the work based on (hopefully) a discount for services since the club is a non-profit. Leslye, Al, and Vijay might make a good group to come up with standardized questions to create an Request for Proposal from CPA’s to determine best path. We should also ask the club membership (again) for any referrals.
Charity Golf 2019. Event confirmed for Saturday, 22 June, 10am Start (change from previous time of 11:00am). New GM at Moffett. Sub-committees have been loosely formed; need to be finalized; committee needs to ask Lion Steve about the event flyer;
Charter Night 2019; once again at the Blue Pheasant Restaurant, down stairs. $40 /adult guest; No-host bar; new members invited to be inducted; guest of honor / speaker is PDG Lion Liz Crooke. 50th Birthday of our Club — Lion Ray gathering comments to share from our sage Lions.
De Anza Lions Ride 4 Diabetes 2.2; presentation made by Lion Andrea, Lion Sashi Begur, and (soon to be Lion) Simran Raheja. Powerpoint presentation (will be available to post to our club record). Key Goals / Takeaways from the presentation:
Want to maintain published/planned event date of Sunday, 5 May, 2019.
Newly reconstituted ride committee leadership focused on Cupertino-centered, community event;
Focus on raising awareness and funds around programs that battle diabetes, including those supported by our club.
Modest, conservative budget presented with stripped down, simple event parameters (related to beverages, food, perks offered).
Committee to contact major donors that have already committed funds to be sure they are ok with the change in event format (from larger scale, bigger ride / production).
No minimum pledge amount for someone to ride; goal is participation of riders including whole families, kids, etc.

Board expressed short window now to event date, appreciation for new leadership efforts, to keep the event alive is a sustainable format.

Meeting adjourned at 8:17pm