Board Meeting Minutes: February 2017
Board Meeting
DeAnza Lions Club
February 21st, 2017
19:00-20:30 Hours
Tony and Alba’s
Santa Clara, CA
Call to order at 19:00 Hours by Lion Prez Jeff
Lion Al seated as Secretary Pro-tem.
Lions Present: Jeff, Bill, Charles and Al (No Quorum)
Motions: None
Crab Feed; Fiscal, Other Review: Final numbers are in from Lion Vijay. We netted $15,640 for this year’s event. Given that we did it alone (without Sunnyvale Sunrise Rotary), and had fewer guests (420 paid, 383 actually attended), and avoided chaos, the verdict is all positive.
With Lion Jim stepping back to advisory role only next year, and other key players also reducing involvement (Lion Al and Lion Mike), we need to gather the details of the operation from these key players, document, and then solicit the membership to take on new duties for 2018.
Part of this documentation effort will also include updating the sign-up sheet so staffing is more accurate. And, also instructing/supervising the Leos is improved for next year.
Charter Night 2017, two alternate dates are being considered, Sat. 1 April or Sat. 8 April. Lion Ray is asking for input from the membership to set the date.
District 4C-6 Cabinet, other activities. Lion Jeff has not been active as president in events, meetings, etc. beyond the club. He will be inviting members to take his place at certain events as “special envoy”, if any such members exist and want to get a sense of the bigger picture of Lionism beyond the De Anza Lions.
City of Hope Road Trip, end of March, beginning of April 2017. If any members are interested in going the club (not the charity/foundation) might be able to help mediate
some of that cost of participation. Lion Al attested that anyone who’s gone down on the tour has been impressed by the work done there.
Ride4Diabetes 2017 Update; the website is up, and while there are some minor issues being worked though, the event is moving forward. Lion Charles suggested that we ask for networking support to get corporate teams involved via LinkedIn. Lion Jeff will be posting there for “share” / repost efforts.
2017-2018 Board Membership was discussed. We’ll be asking the current board members about their interest in serving for another year. There are some members who have expressed an interest in joining the board. Lion Jeff is willing to continue as president for another year if necessary. We discussed a succession plan, with no firm decision, but some good ideas where shared.
The club 501-c7 by-laws need to be updated (last updated 1997). We expect it to take about a year to go through the process for updating, reviewing, discussion, and ratification. One of the main ideas is to synchronize the structure of the 501-c7 by-laws to be as the 501-c3 by-laws are (updated 2010).
The AM meeting time has been changed to 7:15am (from 6:45am) due to a new attitude from Holders management. Other venues might also be considered.
Meeting adjourned at 20:04 hours
Additions, deletions and/or corrections to these minutes may be submitted to Lion Secretary Jill at jludeli@yahoo.com or (408) 551-0390.
Respectfully submitted,
Lion Al
Secretary Pro-tem
