Board Meeting Minutes, 04/19/2016
Type: Board Meeting
Meeting Date: April 19, 2016
Meeting Time: 7:30 pm
Location Knox Compound
Lion Carl presided over the meeting in the absence of Lion Prez Jeff.
Also present: Lions Ray, Al, Bill, and Walt.
1. FINANCIAL REVIEW/UPDATES:
Club finances are fine. Cost of Quick Books upgrade will be split $189 each between Club and Foundation.
Foundation finances are also in good shape. Foundation distributed $12,343 in 3rd quarter. Expect to distribute $12,000 4th quarter.
Budget of $2700 for Camp Via will allow us to pay for 3 sponsorships in addition to annual painting and minor repairs. Lion Bill has been tasked to bring a representative from Camp Via to the next PM meeting to allow our club to make a presentation of the gift sponsorships to them at that time.
$1500 donation to Lions group in India. Dr Byakod will be visiting in June. We hope to give him a check at that time.
$1500 donation for Wounded Warriors has been tabled until next Board Meeting. The Board is looking to give the money to another veterans group that will do a better job of supporting our vets.
Lion Al stated the Club/Foundation would meet all obligations this year. However obligations will be impacted next year by any fundraising shortfalls.
2. CITY OF HOPE – We will be donating $1295 to the City of Hope in honor of retiring DG Jan Miller.
3. GOLF AND TEE SIGNS – Fairwaysponsors.com has offered to provide us with 60 signs for golf carts and large sponsor banner for $330. They also do Tee sponsor signs. The signs are under consideration for next year.
4. MAY 14TH DISTRICT 4-C6 CONVENTION – Lions Al, Ray, Phil and Walt have been selected as our voting delegates for the convention.
5. TREASURER TRANSITION – Lion Mike Ringer now has signature authority. Lion Vijay is working on getting authority. They have until June 30th to prepare for transition. Lion Al will take care of reporting for 4th quarter and help with transition.
6. ANNUAL CRAB FEED – Lion Jim and Lester Santos from Sunnyvale Sunrise Rotary Club had a meeting regarding proposed 70/30 split of profits next year. Lester was supposed to discuss with his group and get back to Jim. It has been about a month and we have not yet heard back.
Lion Carl suggested we consider the Portuguese Hall in Santa Clara for future crab feeds. The hall is large and can accommodate 500 – 600 people. Lions Carl, Jim, Eli and Ray have been selected to check it out.
GOOD OF THE ORDER – Membership:
Lion Prez Jeff will be returning in May. The new housing accommodation for Lion Howie and Kathy is working out as well as can be expected.
The new slate of officers has been posted on the LCI website.
We are now down to 41 club members. Lions Tom Tobey and Ali Paknahal have been dropped from our LCI roster. Their names need to be removed from club website.
We need to look for new members.
Lion Walt
Secretary