Archive for category: Meeting Minutes

Lions Present: Lion’s Ray, Ron, Phil, Don, Bill, Steve, Dagi, Herb, John, Kent, Joan, and Charlie.

Dates to Remember –

February 8, 2018 Student Speaker Contest Odd-Fellows Hall
February 9-11, 2018 MD-4 Convention in San Diego
March 8, 2018 Zone Student Speakers contest.
June 16, 2018 Annual Golf Tournament at Moffett Field

Tail Twister – Tail Twister Lion Herb received Happy Dollars from various Lions for the successful Crab Feed.

Crab Feed – Lion Steve went over the preliminary numbers and said we had a successful crab feed. Lion Ray said that if we want to use the same venue next year we should pick a date and reserve the room. There were a couple of issues with the facility the needs to be addressed with the church. Lion Steve said we were getting our $500 deposit back from the church. Lion magi suggested that the recycle containers need to be clearly marked. Overall everyone was satisfied with the venue specially the room size and location.

Student Speaker Contest – Lion Dagi said we currently we have four speakers with two confirmed. Volunteers are still needed. The Student Speaker contest will be tonight Thursday February 8, 2018 at the Odd Fellows Hall in Cupertino starting at 7 PM. Lion Dagi would like the volunteers to arrive at 6:30 PM. Lion Herb said he would bring the banner. Lion Dagi said she needs 3 A-Frames. Lion Ray reminded Lion Dagi that the Zone Speech contest is March 8, 2018. There was a discussion about the difficulty of getting student speakers and Lion
Kent said it might be because the Rotarians are having theirs at the same time.

Charter Night – Lion Ray said Charter Night will be March 24, 2018 at the Blue Pheasant restaurant in Cupertino starting at 5:30 PM. He will send out a menu for attendees to select from.

Good of the Order –

Lion Ron mentioned that Lion Amy had sent out a notice that the Board Meeting would be on February 13, 2018 at her home since a number of the board members would be out of town on the regularly scheduled meeting on the 20th.

Lion Ron read a Thank You letter from Rebekah Children’s Services thanking the club for our generous donation.

Opportunity Drawing – Congratulations Lion Ray won the opportunity drawing.

Respectfully submitted by,
Lion Ron Ahearn

Lions Present: Lion’s Ray, Ron, Phil, Don, Bill, Steve, Al, Dagi, Jim, Mort, Eli, John, Joan, and Charlie.

Dates to Remember –

February 3, 2018 Annual Crab Feed @ St. Lawrence Church
February 8, 2018 Student Speaker Contest Odd-Fellows Hall
February 9-11, 2018 MD-4 Convention in San Diego
March 8, 2018 Zone Student Speakers contest.
June 16, 2018 Annual Golf Tournament at Moffett Field

Tail Twister – Tail Twister Lion Herb received Happy Dollars from various Lions fr the upcoming Super Bowl.

Crab Feed – Lion Jim said he had talked with Juan at Farallon Fisheries and ordered 600 lbs of crab. He said the price should be under $9 lb. Lion Jim said he would probably pick up the Refer truck tonight. Lion Al said we currently have 334 tickets sold with possibly 4 or 5 more to come. Lion Jim said he had talked with a someone at Facebook about our crab feed and they actually put it on their site for a day and also on Eventbrite. Lion Jim said they had over 400 hits on the first day. Lion Al said he set up an Eventbrite account. Lion Al said we need to make sure we got the table numbers from storage. Lion Ray said we need to have someone to check in the Leo’s and advise them on what they need to do. Lion Ray said he would bring a yellow pad for them to sign in. Lion Steve reminded everyone that the work party at his house tonight would start at 5:30 PM. Lion Steve said we have $6,400 in donations. Lion Dagi said she needs a table for the Brag Board. Lion Dagi also said that her friend Jane volunteered to work at the crab feed. Lion Steve said we also have 4-5- volunteers from Wells Fargo. There will be a storage run at 11 AM tomorrow and we will put all the supplies needed for Buscher in Lion Eli’s truck.

Student Speaker Contest – Lion Dagi said we currently we have four speakers with one confirmed. Volunteers are still needed. Contact Lion Dagi for further information. A reminder that the Student Speaker contest will be Thursday February 8, 2018 at the Odd Fellows Hall in Cupertino starting at 7 PM. Lion Dagi would like the volunteers to arrive at 6:30 PM. Lion Herb said he would bring the banner. Lion magi said she needs 3 A-Frames. Lion Ray reminded Lion Dagi that the Zone Speech contest is March 8, 2018.

Charter Night – Lion Ray said Charter Night will be March 24, 2018 at the Blue Pheasant restaurant in Cupertino. He will send out a menu for attendees to select from.

Good of the Order –

Lion John said the the Cupertino State of the City address went very well. He said we need to take video’s at our various events so we can provide the to the city for their next State of the City presentation.

Opportunity Drawing – Congratulations Lion Charlie won the opportunity drawing.

Respectfully submitted by,
Lion Ron Ahearn

Lions Present: Lion’s Ray, Ron, Phil, Don, Bill, Steve, Al, Eli, Herb, John,
Kent, and Charlie.

Dates to Remember –

January 10, 2018 PM meeting 6:30 PM Tony & Alba’s
January 16, 2018 6:30 PM Board Meeting time and place TBD.
February 3, 2018 Annual Crab Feed @ St. Lawrence Church
February 8, 2018 Student Speaker Contest Odd-Fellows Hall
February 9-11, 2018 MD-4 Convention in San Diego
June 16, 2018 Annual Golf Tournament at Moffett Field

Tail Twister – Tail Twister Herb received a Happy Dollar from Eli for the good PM meeting last night. Happy dollars were given by many members for a good start to the New Year.

Crab Feed – Lion Ray said Lion Carl sent out a Google Doc sign up sheet and reminded all Lions to sign up for different areas to volunteer for the crab feed. Lion Al said we have sold 160 tickets for the 1st seating and 70 for the second seating. Lion Steve said we currently have $5,576 in donations with more to come. Lion Eli talked about either renting a U-Haul truck or trailer for the crab feed. He said the trailer would require a pickup truck larger than his to pull it and would cost approximately $60, to rent a inclosed truck the cost would be about $150. Lion Eli said he would check with Lion Carl to see if the jockey box needs to be cleaned or not. Lion Ron will check to see if the CO2 tanks need to be refilled. Lion John Noone said he needs a table for membership drive. Lion Steve said there will be a packing party at his home on February 1, 2018 at 5:30 PM with food and drink provided. Lion Bill said the liquor licensee for the crab feed is in process.

Student Speaker Contest – A reminder that the Student Speaker contest will be Thursday February 8, 2018 at the Odd Fellows Hall in Cupertino. Volunteers are still needed. Contact Lion Dagi for further information.

Good of the Order –

Lion Ray asked Lion John Noone to check on the new google list serve to make sure all members and especially the new members are getting club emails.

Lion Eli talked about the new members and how they are participating. There are three new members helping with the crab feed at this time. He is hoping that some will volunteer to help out with the bike ride so we can continue that fund raiser as it seemed to help bring the city of Cupertino and our club some deserving attention.

Lion Ray said Lion Prez Jeff will send out an email to vote on one of two dates for our annual Charter Night dinner. This is to celebrate our 49th year as a club.

Lion Ray reminded everyone that the Board Meeting time has been changed to 6:30 PM.

Opportunity Drawing – Congratulations Lion Eli won the opportunity drawing.

Respectfully submitted by,
Lion Ron Ahearn

DAL Board Minutes: 16 January 2018

 

6:35 meeting called to order.

 

Attendees: Jill, Al, Ray, Carl, Amy, Charles, Jeff, Jim, Vijay, John

 

Fiscal Report:

• Bank Balance 8,000 +, more than last year because we have had less activities and more members.
• Gerry Tammy- said that he doesn’t want to be a member.  Charlie is his sponsor, so we are checking on his preferred status.
• Q2 and Q3 we go a little negative, but it’s always made up during Q1 and Q4.
• Fundraisers are next quarter, so that will help.
• Are we wealthy?  The IRS will allow us to have 3X operational in the account. But we like to have at least 2X what we need.
• Charitable Donations: Al will make a spreadsheet based on what we have given and what we can still make.

 

Crab Feed Update: Projected Net will be around 10,000.  Crab is the biggest fluctuation in our projected numbers.  The board says that it is a go anyway, and maybe next year we can get the date that we usually get.  Last year we did raise a lot of money on day of from raffle and treasure chest.  Super Bowl Weekend isn’t the best weekend.

 

Charter Night: Jeff will send one more note out and Ray L. will ask the morning crew one more time. Then we will make a decision on the date.

 

R4D: John Noone reviewed the proposal.

 

Q1: Are we still calling it Ride for Diabetes-it’s a branding issue.

Q2: Sponsors mostly came from John K./pledges and registration we netted much less than what is in the proposal. Who in the organization is going to make sure we meet the goal of 40,000 (we made about 9,000 last time)?

Q3: Rentals of tables, canopies, port-a-potties.  Appendix E shows land, but not rentals.  

Q4: People that are signing up should not be surprised about the $200 that they are supposed to pledge,is this going to be more obvious? John said that they are going to make it front and center on the application, with a countdown to ride.

 

Comments:  

• Not going to use Eventbrite, but Sundar has another company.
• Some items are a one-time costs and some are going to cost us every year.  
• Some are concerned about the proposal not being accurate in regards to costs.
• Amy says we haven’t met the criteria that we decided on for this event as decided in November.
• The budget approval can’t be less than $16,000.

 

General Concerns:

Can we make 30, 000 on this event? When we are marketing do we market the company or the brand? But, there can be a different standard for us as a non-profit. The issue of branding is important to many members of the club, because our name isn’t mentioned. We can legally call it Ride for Diabetes, and still use some money for our other club donations, as long as we give 51% to Diabetes.  One issue is that this ride restricts our funds, when the other fundraisers go to any or all of our donations. Yet, so many of what we already donate to are connected to diabetes. It’s possible that we call it “Cupertino De Anza Lions” Ride for Diabetes.

 

Calendar?  John is hoping we have it later in the year, October, or late September. Does having it later ease any of these concerns?  We have more members and these are interested in supporting this ride.  The pull in for volunteers comes after June 18th, after the golf tourney, so there is no conflict and volunteer fatigue.

 

Two Gaps in Chairs?  We still don’t have the chairs for two committees: marketing and the new chair, volunteers.

 

Motion to approve proposal: Lion John is asking for a conditional approval for Ride for Diabetes 2018, if these conditions are met

 

• WHEREAS:Date in late September

• WHEREAS:Name change to include Cupertino De Anza Lions, Charities

• WHEREAS:Committee Chairs filled

• WHEREAS:Budget of 16,000

 

WHEREAS:With progress to be reviewed by Board, especially with a presentation to the board regarding volunteers.

 

So Moved: Approved by 6 ayes and Opposed with 3 nays.

 

Melvin Jones: award committee/award criteria review. Ray and Jeff will work up some criteria drafts.  We have four more awards to give, plus we have other awards.  Maybe convert some to progressives.

 

Membership Moment:

• Steven Sharf is still in limbo because we don’t have his check.  If he sent it to LCIF, which someone did, it was sent back to him (we think).  We have voted Steven Sharf in as a board and we will figure out his payment later.
• We need a bigger presence in the community.  Often, there is a sign going into a city or we adopt a park. A proposal is coming.

 

Adjourned at 7:56