Archive for category: Meeting Minutes

 

“You can’t get very far until you start doing something for someone else.”  – Melvin Jones

 

Regular PM Meeting:  6:30pm Wednesday, 4 April 2018

 

Tony & Alba’s PIzza

3137 Stevens Creek Blvd

San Jose, CA  95117

 

Meeting Called By:  Lion Carl

Type of Meeting:  Business

Secretary:  Lion Scott

 

Present:  Ratners, Knox’s, Scott Ludlum, Phil, Carl, Ray, Claire, Mary, Linda, Fireman Pete, Charles, Ringer

Special Guest:  Rick Weber

 

— Agenda —

 

Call to Order – Lion Carl, 18:39

Flag Salute – Lions to be

Tail Twister – Lion Carl, happy dollars!

 

Charter Night – Ray

1. Great night, great program.   Gave Jim a great send-off – very warm and touching tribute.  32 yrs or Lionism.

 

4C6 Convention – Al

1. Anyone interesting showing up in San Ramon, registration is 50 bucks per delegate (paid for by the club).  If interested, chime in quickly. May 19th, Saturday. Outstanding food faire lunch. Ray and Eli are going.  
2. Deadline to register is 4/15.  

 

Golf Update – Amy

1. We need more sponsors and golfers!  

 

Board – Charles

1.        Board meeting last month: Lions in Sight. Can we move that money around? Board voted “yes”.
2.        VSP vouchers, 5 for adults, 9 for kids. (free)
3.        We did confirm date for bike ride: Saturday after Labor Day, Sept 8.
4.       There are two several board items up for vote – My New Red Shoes ($1,500).
5.        Ringer – last year solicited$ for poor kids to go to camp (Gold State YMCA). Scholarships are granted the first of May. Kids submit a letter  of why they want to attend. (grant would be 1k)
6.        We’re into April which means we need 5 new board members. Tax day is the deadline to submit the form.
7.        Chairs for future fund-raising events. We need chairs for crab feed and golf tournament.

Special Guest, Rick Weber from Via West

1.        Garden encampment several years ago.
2.        We’ve been supporting them for 16 yrs now.
3.        One of the oldest non-profits in the county
4.        New project is to extend the existing garden 20 feet. Rick has Received a quote from Home Depot for 800 bucks for the materials.
5.        What he needs: sweat equity. 8 12-foot posts will be put in.

Dig post holes, concrete, wire bracing, etc. (basically, what we did last time) Should take one day. Would be nice to get it done before summer.

6.        Carl to suggest a few dates via Doodle to the club.

Good of the Order

1.        Lions Carl Lions Eyes Across America, newspaper article, a blurb about what we do. 1939 pairs of glasses given last week by our club.
2.        Claire is going to Curcao. She’s going to visit the Curcao Lions Club. She inquired about traditions between visiting club members. Al is going to give her some De Anza Lions pins.
3.        Lions Club International website has some “cute stuff”. Buy buy buy!

Adjourn: 19:25

 

DAL Board Minutes: March 20, 2018

 

1. Club Awards: process for awards discussion. One change to proposal that for the Progressive/Susan B. one would have to already have the Melvin Jones and then 5 years later could possibly get the additional awards. We want to put the nomination discussion as a biannual part of the agenda.  October and April is a guideline to check in at the board meeting if we need to give some out. At the AM/PM meetings coming up, announce that the board will be discussing awards, so if anyone has any nominations to send them to the board.

 

*Attach Award List

 

2. Eye Glass Change: the budget item is under Lexotica, but the system has changed.  Steve and Ellen need to get reimbursed. We will rename the program, and when we will redo the budget, we can rename and rebudget.

 

3. Golf Tournament: first person registered through Paypal, Dagi and John have been working tirelessly, so it is working. Vijay will add that Claire will get all the emails.  Gaps are that Jeff won’t be there, so we need someone to emcee in the morning. *Because Amy will be very busy, she doesn’t think she can do Jeff’s job between now and then.

 

4. Looking Forward: WE are really in need of people to step up into the roles for golf, for the board, etc.  This must be advertised at the AM/PM meetings.

 

5. Ride for Diabetes: Lion Liang and Lion Muni-Muni feels it could be a signature event for Cupertino (nobody else is doing this in the community). How do we make it a success? We need a single cause, biking is the “new golfing”, branding should be kept the same, marketing is where we need to focus. It’s the corporate teams that raise all the money. Most of the successful rides don’t talk about the clubs, but they talk about the cause. Maybe a solution is that we brand all of the give-aways, like water bottles and t-shirts, that carry our logo. Muni also says that we need a separate tax i.d. Because many donors backed off last year when they saw it was a club tax i.d. Liang-September 8th is the day that was chosen because of conflicts in the community. Budget items are the same as what we approved. Corporations want a feather in their cap with an international organization, not a club level event. Course Committee is John N., Digital Marketing is Sundar (Raceroster)-he needs our confirmation on name, Cause and Messaging-Kent is filling in (no official chair because it is all the same as last year), Team Marketing is Muni, Event Day Logistics-Joan. No Volunteer Committee chair-Kent is also filling in for that right now. Kent has just started by calling the previous sponsors, some are already volunteering (wine and beer festival afterwards).

 

Concerns by Board Members:

• Legality of tax status, and payments, without name and new tax i.d.
• Not having the proceeds go to all our charities, instead of just diabetes related ones.
• Not including DAL as last year, as we want our club to be prominent.
• The move of the date means two less weeks between golf and ride.

 

Some proposals to our original vote are to get a separate EIN number, while we would still own the event.  The DAL Logo and name would appear throughout the event on t-shirts, etc. This year it is still going to be called DAL, unless there is a new motion and it passes, and then next year, you could change the name.

 

Motion to accept the new date of September 8th made by Lion Al, seconded by Ray. All in favor: 4 in favor, 3 opposed. Motion passed.

 

Tabling the rest of the discussion on the committee chair filling issues, and the name issues, until there is a special meeting or an electronic vote, the name stays as DAL event.  

 

Emphasized that any money spent must be within the board approved budget and the treasurer will make the final call-or that person will not be reimbursed.

 

6.. Good of the Order:

 

 

• Motion to give Lion James P. Gould a Lifetime Membership, seconded by Ray Lancon.

 

Discussion is would he feel pressured to stay? But he will appreciate, it’s more an honorary gesture. Motion passed with 6 Ayes, 0 Nays, and 0 Abstain.

 

*Attach Motion.

 

 

• Student Speaker Contest: Monta Vista student speaker is moving on to the next level and she was an amazing speaker.

 

 

Lions Present: Lion’s Al, Ron, Phil, Don, Bill, Steve, Dagi, Mort, Eli, John, Kent, and Charlie.

Dates to Remember –

– March 20th Board Meeting @ Lion AL & Barbs
– March 24th Charter Night Dinner
– April 3rd City Hall/Veterans Recognition 6:45 PM
– May 16th – 20th 4C6 Convention San Ramon
– Saturday June 16th Lions Charity Golf Tournament
– Ride4Diabetes Date to be determined

Tail Twister – Lion Pro Temp Tail Twister Lion Eli went around and collected Happy Dollars mostly for the Warriors win last night.

Charter Night – Lion Al said he and Lion’s Eli and Ray had talked about various topics for the Charter Night dinner. Lion Phil will do the invocation. Lion Steve will handle the sound system. The cost is $40 per person with no charge for children. Lion District Governor Bob Stewart will attend and talk about the Future of Lionism.

Flag Day Chair – Lion Al talked about us needing a Flag Day Chairperson. Last year we only presented to Hughes Elementary. The Flag Day presentation is presented to 3rd grade students and just talks about the history behind our flag.

Golf Tournament – Lion Al said that Lion Claire has volunteered to take care of registration. Lion Dagi and Lion John said they would put the new information packet on the website when they receive it. Lion Al said he provided the new packet to Lion Amy for final review. Lion Steve said he went to storage and got what he needed for the tournament. He and Ellen also sent out the first request for donations to Southwest Airlines.

Good of the Order –

Lion Mort wanted people to know that she and Lion Eli joined 24 Hour Fitness for free thru Kaiser for those who are interested.

Lion Al said that the City of Cupertino is honoring the American Legion Stevens Creek Post 642 Cupertino for their program “Wreath’s Across America” on Tuesday April 3, 2018 at 6:45 PM. Lion Al said our club and two others will be honored for supporting the event. Lions Eli, Mort, and Ray plan on attending.

Lion Don Lang mentioned the annual Odd Fellows Pancake breakfast on Saturday March 17, 2018 from 8 – 11 AM at the Odd Fellows Hall in Cupertino at 20589 West Homestead Road. All donations go the Cancer Charity.

Opportunity Drawing – Congratulations to Lion Eli who has won two weeks in a row. We need to assign him a new number !

Respectfully submitted by,
Lion Ron Ahearn

Lions Present: Lion’s Ray, Ron, Phil, Don, Bill, Steve, Al, Dagi, Herb, Eli, John, Kent, Joan, Muni, Liang, and Charlie.

Dates to Remember –

– March 7th PM meeting at Tony & Alba’s Pizzeria @ 6:30 PM
March 8, 2018 Zone Student Speakers contest Odd Fellows Hall Cupertino @ 6:30 PM
June 16, 2018 Annual Golf Tournament at Moffett Field

Tail Twister – Tail Twister Lion Herb received Happy Dollars from Lion Eli for the closing of the Oasis Beer Garden the Stanford watering hole for 66 years. Lion Muni donated five dollars since he has missed several meetings. Lion Steve gave a happy dollar for not having to go for any tests for another 3 months.

Crab Feed – Lion Ray said he has set a temporary date for the crab feed at Saint Lawrence the Martyr church for February 9, 2019 just to make sure we have it reserved.

4C6 Cabinet Meeting – Lion Ray and Lion Phil attended the cabinet meeting in Monterey. Lion Ray said there was an announcement that a new Lions Club is being set up in Monterey for veterans. He said Trader Joe’s has donated food to the veterans which are returning from service has helped out. Lion Ray also mentioned that a young Leo girl is up forLeo of the year award.

Charter Night – Lion Ray said Charter Night is on March 24, 2018 at the Blue Pheasant restaurant in Cupertino starting at 5:30 PM with dinner at 6:30 PM. Cost of the dinner will be $40 per person and $10 for children. Lion Ray said he talked with District Governor Bob Stewart and he and his wife will attend Charter Night.

Zone Speaker Contest – Lion Ray talked about the Zone Student Speaker contest to be held on March 8, 2018 at the Odd Fellows Hall in Cupertino. He is still looking for volunteers to help out with the event. Currently he has speakers from the Saratoga Lions Club, Cupertino Host Lions Club, and our club.

Ride4Diabetes – R4D committee chair Lion Liang along with committee members Lion Muni and Lion Joan said they were all committed to the event and would like to make it a success. Lion Muni said he wanted to support the community and that that the Ride4Diabetes was a way in doing that. Being in the corporate world Lion Muni said that branding is very important to corporations in their donations to support major causes so the branding issues is still a big issue. Lion Muni said the R4D was the reason he joined the club and will do everything in his power to make it a success. Lion Ray said it needs to be presented to the Board by one of the R4D committee members because there are still several issues/concerns that need to be resolved. Currently the date of September 8, 2018 has been chosen. Lion Al said he would bring it up to the board to address all the concerns.

Good of the Order –

Lion Al said that the City of Cupertino is honoring the American Legion Stevens Creek Post 642 Cupertino for their program “Wreath’s Across America” on Tuesday April 3, 2018 at 6:45 PM. Lions Eli and Mort will attend and Lion Ray said he would also attend.

Lion Steve talked about the email he received from Lion Jim and Val Isaacson who attended the Crab Feed and bid on the Monterey Bay Whale watching excursion. They said when they went and had two visiting friends with them and when they went to go on the excursion the lady they talked with, when Lion Val mentioned that they had gotten the tickets thru our crab feed she said that your with the Lions your two visiting friends can go for free also. What a great company to support.

Lion Dagi asked if the club collected eye glass cases along with the glasses. Lion Phil said we really do not collect the cases and that he gives the cases we do collect to the Salvation Army.

Opportunity Drawing – Congratulations Lion Ron won the opportunity drawing.

Respectfully submitted by,
Lion Ron Ahearn

Lions Present: Lion’s Ray, Ron, Phil, Don, Bill, Steve, Al, Dagi, Herb, John, Kent, and Charlie.

Dates to Remember –

– February 24th Cabinet Meeting
– March 7th PM meeting
March 8, 2018 Zone Student Speakers contest.
June 16, 2018 Annual Golf Tournament at Moffett Field

Tail Twister – Tail Twister Lion Herb received Happy Dollars from various Lions for the Olympics.

Crab Feed – Lion Ray said we have not set a date yet and is suggesting February 16, 2019. Lion Steve said he will talk with church about the date and also about the dishwasher situation. There are a number of committee/volunteer issues that need to be resolved prior to the crab feed next year.

Charter Night – Lion Ray said Charter Night will be March 24, 2018 at the Blue Pheasant restaurant in Cupertino starting at 5:30 PM with dinner at 6:30 PM. Cost of the dinner will be $40 per person and $10 for children. He passed around a sign up sheet for those members who have not signed up and chosen their meal. Lion Ray said we need about three Leo’s to entertain the children. Lion Ray will talk with District Governor Bob Stewart to see if he will be the main speaker for the night. Lion Kent also mentioned that the District Governor’s wife Lion Becky Stewart would be a good speaker also.

Club Officers – Lion Ray talked about the upcoming nominations for club officers and hopefully get new members involved. Lion Ray asked everyone to spread the word to all members.

Golf Tournament – Lion Ray asked about the flyer for the golf tournament and Lion Al said he revised it and sent it to Lion Amy for review. Upon final approval she will send it to Lion Dagi to put on the web site. The Golf Tournament will be held at Moffett Field Golf Club on June 16, 2018.

Good of the Order –

Lion Dagi said she had received a request from West Valley Community services to talk with us. Lion Ray said he will talk with her to see what she wants.

Lion Ray mentioned that the District Cabinet meeting will be held on February 24, 2018 at the San Martin Lions Club.

Lion Steve talked about the One Sight program being cancelled by Luxottica and how we should go forward with the program. He will bring it up to the board for discussion/vote.

Lion Ray talked about the Zone Student Speaker contest to be held on March 8, 2018 at the Odd Fellows Hall in Cupertino. He is still looking for volunteers to help out with the event. Currently he has speakers from the Saratoga Lions Club, Cupertino Host Lions Club, and our club.

Lion Al talked about an email received from Lion Muni about the Ride4Diabetes. Lion Al suggested that we might want to set up a separate corporation for R4D managed by Cupertino De Anza Lions Club. Lion Al will bring this up at the next Board meeting along with a member from the R4D committee. Lion Don Lang said he would like a copy of the email from Lion Muni.

Opportunity Drawing – Congratulations Lion John won the opportunity drawing.

Respectfully submitted by,
Lion Ron Ahearn