Archive for category: Meeting Minutes

Lions Present: Lion’s Ray, Ron, Phil, Don, Steve, Bill, Al, Dagi, Eli, Herb, Joan, Liang and Charlie.

Dates to Remember –

– Thanksgiving Food Drive November 17, 18, and 19th.
– Tuesday Nov. 20th Board Meeting 6:30 PM place TBD
– Lions Christmas Party December 8, 2018 Lion Ray’s Home
– February 9, 2019 Crab Feed
– Ride4Diabetes May 5, 2019
– Golf Tournament June 22, 2019

Guests – Lion Secretary Prasad Shirahatti and family from Ambikanagar, India.

Tail Twister – Lion Tail Twister Herb received Happy dollars from AM members who attended the PM meeting and welcoming visitors from our sister club in India. Lion Eli suggested that we use the money we raised from the Register of Voters to buy club shirts , jackets, and hats for the new club members who can either purchase them from the club or just receive them as a gift.

PM Meeting Review – Talks about the upcoming Thanksgiving Food Drive and the need for volunteers at both stores. Lion Claire has sent out a signup sheet for everyone to look at and sign up for a activity time slot.

Discussed the upcoming Crab Feed on February 9, 2019. Things are going well and Lion Carl will hold a crab feed meeting sometime before the end of November to get things kicked off.

Presentation by Lion Secretary Prasad Shirahatt from Ambikanagar, India. Talked about the eye care and surgeries performed for over 200 individuals. Also talked about the school they have constructed with the donations that our Lions club has provided.

Register of Voters – Lion Al said we will make about $2,000 from our volunteers. We had seven volunteers on Saturday November 3rd help with distribution of materials for voting. We also had seven sets of couriers on election day and night. Thanks to all who volunteered.

Food Drive – Lion Ray passed around a signup sheet for the upcoming food drive. Lion Ray said we could use about another 20 apple boxes. Lion Joan said she would get some more. Lion Ray said he ordered the boxes for the food distribution. Lion Ray said Lion Mike Martin will get the refrigerator truck. Lion Al said all the labels for the boxes are done.

Crab Feed – Lion Al said he will send out the numbers of sold tickets to the club members. Lion Ray said he would pick up several items from storage that Lion Jen asked about. Lion Steve said he talked with Saint Lawrence the Martyr Church about the proposal to repair the dishwasher. Lion Steve said he has received eight tickets from Southwest airline valued at $200 each and he and Ellen have sent out six other donation requests. Lion Joan talked about Lion Prez Jeff assigning a number of business’s to club members to contact for donations. Members could either accept the assignment or let Lion Prez Jeff know that they would prefer not to take on the task. Lion Carl said the making of the Salad would be at Saint Lawrence the Martyr church this year instead of Buscher Middle school. Lion Dagi mentioned that we do not need as many cut lemons as we had last year as we threw away a large number of them. Lion Steve said there will be a work party at his home on February 7, 2019 at 5:30 PM. Lion Al mentioned he had received an invitation from Pacific Harvest Seafood that they could provide the crab for our crab feed.

Lions Christmas Party – Lion Ray mentioned the Christmas party will be held at his and Barbara’s home on December 8, 2018. He stated that it would be a pot luck with Lion Members bringing food dishes to share with other members. Details to follow. Lion Steve said the Ratner’s would bring wine to share.

Good of the Order – Lion Dagi said she would be taking Maria to San Francisco for her eye checkup tomorrow morning.

Opportunity Drawing – Congratulations to Lion Ray whose number was picked.

Respectfully submitted by,
Lion Ron Ahearn

Regular Board Meeting: 6:30 pm Tuesday, 16 October 2018
Location: Casa Caveripakkam
10288 Richwood Drive, Cupertino

Meeting Called By: Lion Jeff Type of Meeting: Business Secretary: Lion Jill
Board Members: Jeff, Andrea, CArl, Charles, Jill, Vijay
DAL guests: Steve, Kent, Mort

— AGENDA —

Welcome New Board Members! Andrea Harris and Jen Smith

Rise Against Hunger Project 2018, District 4C-6 wide event, Club Contribution: November 10th packing life-saving food packets. Started from Sunnyvale Lions, Suzie De Unger, and then they get distributed around the world. It’s good for the community building, families can participate. Jeff makes a motion to contribute $250.00,from discretionary funds, as we did last year Andrea seconds the motion. Charles is concerned about the eco footprint that occurs, but these are starvation rations as Andrea points out.

In favor: 6 yes, one opposed. Motion passed.

3.. One Sight: Steve was wondering if we passed a motion to raise the budget for the eyeglass program. It has not been yet approved. The discussion is that it is quite worthwhile for all the people, diverse and many, that are asking about the program. The request is an additional $1000 that Steve needed from discretionary funds (so a total of $3000 for the program), on top of the $1000 we already spent from the budget, plus another $1000 already in the budget for the luxottica program for exams and glasses that is no longer happening. Steve said something about $500 on top of the Luxottica $1000 budgeted amount, then asked for $1500, which was both of those totalled, then Vijay realized that he only needed $1000 from the discretionary funds to get to the $3000 total he was requesting more folks from our area of Cupertino and Sunnyvale have been making requests Vijay makes a motion to allocate 1,000 for one sight from discretionary budget. Jeff has seconded the motion.

All in favor of this budget: unanimously approved.

*Discussion is that next year this program should be in the budget, which we always try to look back at, but we ask any Lion who supports a program to come to the budget meeting in the summer or communicate with a board member, just before, to get a program funded through the budget.

4. Financial Report: we are in good standing, Vijay has filed all the taxes and forms; and, Vijay and Al agreed on the outcomes of the budget. See the financials for specifics. One thing is membership dues that need to be paid.

5.Food Drive 2018: Jen updates that planning is going well, the scan code on the flyer and the volunteer form. Next week the club will see the sign up and all three stores will be on full donations. The Leos have already volunteered so Jen is going to look at their site and manage the crossover. For Monday, Mike and Al, the Fimbys are in for helping on Monday. Jeff will keep Jen updated for that. We may finish early at the stores on Sunday, since last year we had more than enough donations. Giant pumpkin boxes for turkeys are needed, the amount is unknown, so ask Jen or Claire for clarification.

6. Crab Feed 2019 The band from past years is not in, but we have some feelers out for another band. We will try to secure him earlier next year. Grateful Dads is one possibility (they played at the R4D). Steve has the flyer and will need to change it to “Music and Dancing” for now instead of the live band and band’s name. Can Vijay resend the budget data from last year to the current board. Lion Steve has some questions about tickets. Kitchen issue-last year we ran out of hot water, but the dishwasher can be repaired if we pay them 3100.00. We can secure the location for the next 4 years, with a maintenance contract. But,it may not lock in the price of rental of the location. We authorize Steve to negotiate the proposal so we can get what we need. If Steve has a question or needs an adjustment in the proposal, he will send it to Vijay.

Side Note: Vijay will not be around for the beginning of 2019, baby on the way, Jeff will be added as a secondary signer and maybe that Lion Claire will be added if possible as signers.

7. R4D 2.1 Lion Kent: Most of the effort is on sponsorship and corporate teams with Kent leading that charge. Joan is taking over the route chair for John. Danessa will be working on event day details, with Joan backing her up on that. Dagi is working on marketing details (PR). $6100.00 as donations so far that doesn’t include registrations. But there are more not yet entered from October. VIjay reports that we have 9 riders, with two dropping out because of the new date. Kent will be moving into working on sponsorship next. The Chamber of Commerce wants to work with us because Diabetes is such a concern for Cupertino, as well as getting schools involved and the families of the city. The biggest issue for the ride committee is the language of “the majority of donations go to diabetes”. Kent said that he has been told that the wording will kill the event. Review discussion about why we have oversight this year for this event. The Board has pointed out the current language unnecessarily, and not agreed to be the board, restricts our our current and future donations and could be challenged from a legal standpoint for any spending we do on non-diabetes related causes which as we heard was ~60% of charitable expenditures. There is still those on the board that don’t believe that the wording of the ride must be 100% donations to Diabetes is necessary for it to be successful. We asked that Kent go back to the Ride committee to find a way to compromise from the “100% donations to ride is for Diabetes” to something that might be palatable to the board for further approval. AS of now the board has not voted on a change of language and they expect the ride committee representative to come to the board meeting next month with a compromise proposal at the latest, even better to send a proposal to Lion Jeff earlier, if the Ride committee comes up with a compromised language, and Jeff will send it to the board.

Meeting adjourned 8ish.

Lions Present: Lion’s Ray, Ron, Phil, Don, Steve, Bill, Al, Mort, Eli, Herb, Kent, Joan.

Dates to Remember –

– Thanksgiving Food Drive November 17, 18, and 19th.
– February 9, 2019 Crab Feed
– Ride4Diabetes May 5, 2019
– Golf Tournament June 22, 2019

Tail Twister – Lion Tail Twister Herb received a Happy Dollar from Lion Mort for her brother Don being here to visit. Lion Eli and Steve gave happy dollars for the Warriors season starting.

Board Meeting Review – Lion Ray said there was a discussion about new Board members and it was said that Lion Jen Smith and Lion Andrea Harris might be interested. The crab feed scheduled for February 9, 2019 was discussed by Lion Carl and that he has been talking to Lion Jim Gould about various tasks that need to be done so he can set up a schedule. Lion Ray said he volunteered to chair the golf tournament coming up. The One Sight program budget was increased from $1,000 to $1,500.

Omars Dream Run – Lion Eli said he talked with Lion Scott Harris and he will not be available to help. Lion Eli wants to meet at the storage unit on October 14th at 7:30 AM to pick up tables and chairs. Set up at Hellyer park at 8:30 AM.
Lion Al and Barbara will take care of registration.

Crab Feed – Lion Steve said he talked with St. Lawrence and they will need a $500 deposit. Lion Bill /said he will get the liquor license.Lion Steve said he worked on the tickets and flyer for the Crab Feed. Lion Steve said he sent the to Lion Carl and Lion Charles for review. Prices are $50 for adults and $25 for children. Lion Ray talked about the raffle/auction items and how the club might handle sending out requests by assigning or asking members to take 1-5 items and contact the individuals for donations. Lion Steve said him and Ellen would take the first five items on the list. Lion Carl sent out a google doc for volunteer signup of the various tasks associated with the Crab Feed so please take a look and volunteer for a task.

Food Drive – Lion Ray reminded everyone that we need apple boxes. Lion Joan said she has got a few from Trader Joe’s and reminded Lions to check with their local Costco. Lion Ray said he was going to order the food boxes for the drive.

Ride 4 Diabebtes – Lion Kent said he attended the MS Bike ride and talked with riders and sponsors there. He said there were 1600 riders and they raised over $1.9 million dollars in corporate donations.

Good of the Order – Lion Al mentioned the Registrar of Voters need for volunteers and if anyone wants to volunteer please contact Lion Al. Lion Al said we made over $1,500 for the club in the June primary.

Lion Al also said we have received over $2,000 in donations from friends of Lion John Noone for the club.

Opportunity Drawing – Congratulations to Lion Joan who won the drawing this week.

Respectfully submitted by,
Lion Ron Ahearn

Board Minutes: September 18, 2018
Board Members Present: Claire, Jeff, Vijay, Carl, Jill
Pre-meeting pep-talk: Jeff’s focus for the board isn’t just about decisions, but also taking a temperature of how things are going, and brainstorming when we need ideas to support our events.

Two Open Board Seats: Andrea Harris volunteered and Jen Smith said she might be interested. 5 is enough for a quorum, but seven is better, as debated by the club in earlier meetings. LCIF coordinator and Membership Chair are the two open spots, or they could be a Director at large. We will send an email to the two and the board asking what they would prefer. Claire will be the LCIF if neither wants that role.
Food Drive: Update from Claire. Ray said that the club would be able to handle most of what John did except the coordination of the Monday morning deliveries. Jeff and Vijay will coordinate that part and they will connect with Claire to make sure that Monday morning volunteers have all the resources they need. Jeff will reach out to the amazing kitchen volunteer from Wells Fargo to see if he or they have any volunteers. Claire is going to revise the volunteer list based on our clients’ needs and also put a QR code for donations. Last year we added Los Gatos as a trial for one day. Los Gatos was lucrative for donations, but we only asked for non-perishables there because of the truck and transportation. Could we open that store up to perishables with more volunteer drivers? We need the Leos involved, so we have to reach out to Kent for the Leos, and then, Ray is the next person in line for that. Mike Martin is usually the one who rents it and maybe drives it?
Crab Feed 2019: Most of the chairs are covered, verbally, for Carl’s list. Getting the crab and staffing the cooking, with a Lion shadowing is the only thing missing. Bar Idea: Vijay’s idea is to make sure we have bottles of wine being sold to tables, so people don’t have to get up. Treasure Chest: Leos used to sell it, but we didn’t do as well last year. Maybe Claire’s Girl Scouts can help, too, with that. We don’t have to share with the Rotary anymore, but with a little push on the bar and the raffle/treasure we can really up our net profit. Dave Zirkel, from the Rotary, came last year and may help with that. Crab Feed meeting maybe in October, so look for an email from Carl, especially if you are a chair. Raffle: go for the people that always donate, every time, and then ask each member or family of our club to donate one raffle item. Silent Auction: people want activities, not items or “weekends” at a hotel.
Golf Classic: Ray L. said that he would step up for this, but then the chairs are the ones who could support him and do the work. June 22nd is currently the date of the golf tournament and if Ray is okay with the date, then we could keep it for this year.
R4D 2.1: Vijay says we have collected enough money that we can break even. There is no representation at this meeting tonight. Vijay says that as of last Saturday, no one from the ride has contacted the riders already signed up to ask them if they want their money back or do they want to forward it to the ride in May? Permits are also a concern since they need to be reissued. The board discussed ending their support for the ride because the conditions set in place have not been met. The board expects the following conditions to have occured BY the next Board meeting in October (3rd Tuesday).

There will be a motion at the next board meeting to end our support for the ride, unless compliance occurs in these areas:
Changing the donation language to “a majority of the ride donations go to diabetes related causes”.
Confirmation that they are communicating to riders and donors, and about date change and their donations and that the permits can be used with the date change.
A representative from the ride be at every Board meeting, as the dates of the Board meeting are published far in advance, and they can organize ahead of time.

Lions Present: Lion’s Ray, Ron, Phil, Don, Steve, Bill, Al, Leslie, Mort, Eli, Herb, Kent, Charles Ice, and Joan.

Dates to Remember –

– Tail Twister party Saturday September 15, 2018 at Lion Leslie’s
Home starting at 4:PM
– Thanksgiving Food Drive November 17, 18, and 19th.
– February 9, 2019 Crab Feed
– Ride4Diabetes May 5, 2019

Tail Twister – Lion Tail Twister Herb received a Happy Dollar from Lion Eli for the start of basketball season soon and Lion Mort gave a happy dollar for their trip to Capitola. Lion Steve gave a happy dollar for having his Tesla one month.

Guest – Billy Williams and Family. Guest Billy Williams from the non profit organization NURU that we supportive us an update on the progress they are making in Kenya and now looking at working with individuals in Ethiopia where they train the underprivileged in farming techniques to get their farms started and how to budget their funds to continue and prosper, They also teach them about health and cleanliness to help prevent the spread of diseases. The project started in Nigeria and has since gone onto Kenya and Ethiopia. They are in the process of measuring the impact they have had in those various countries.

Tail Twister Party – Lion Leslie said she only needed two tables from storage. We also need to get other various items for the BBQ. We will have a storage run Saturday morning at 10:00 AM to pick up what is needed and make a shopping run for items we don’t have. Set up for the party will start at 3 PM with guests arriving at 4 PM. Lion Steve said he would set up the speaker system.

Omar’s Dream Run – Lion Al said the dream run will be on October 14 at Hellyer Park. Lion Eli will contact Lion Scott Harris to see if he is available to help. We will pick up tables and chairs from storage between 7:30 – 8:00 AM and take the to Hellyer Park for set up.

Crab Feed – Lion Steve sent Lion Ray the list of contacts for the auction and raffle items. Lion Carl sent out a list of tasks for Lions to look and a volunteer for. Saint Lawrence the Martyr Church will be the venue same as last year. Discussions were held about the unavailability of the dishwasher and Lion Steve said he would talk to the church and the Board about our proposal.

Good of the Order –

Lion Leslie gave an update on how Project Linus went, she said that we had about 30 participants and made 53 fleece blankets. She presented the to the San Jose Chapter of Project Linus. She also wanted to thank Lion Carl, Lion Claire, Lion Jen, and Lion Dagi for their support along with Lion Don Lang for use of the Odd Fellows Hall.

Lion Ray talked about the upcoming food drive and said he had talked to the two Lucky Super markets and got permission from them again this year. Lion Mike Martin will take care of the refrigerator truck. Lion Claire and Lion Jen will contact the recipients of the food to clarify there needs. Lion Claire mentioned that we will also have Lunardi’s supermarket which makes three stores collecting food.

Lion Steve said he emailed LionPrez Jeff and Lion Treasurer Vijay about increasing the One Sight budget to $1,500 from $1,000 since we have almost spent those funds and still have a couple on individuals that need glasses.

Opportunity Drawing – Lion Phil won the drawing this week.

Respectfully submitted by,
Lion Ron Ahearn