Archive for category: Meeting Minutes

Lions Present: Lion’s Ray, Ron, Phil, Don, Steve, Al, Mort, Eli, Herb, Joan, Kent, Bill, Leslye, and Charlie.

Dates to Remember –

– August 8th DG Rick Silveria Visitation AM meeting
– August 10th Cabinet Meeting Morgan Hill
– September 8th Ride4Diabetes
– November 22-24 Thanksgiving Food Drive
– February 8th Crab Feed

Tail Twister – Lion Tail Twister Herb collected happy dollars from members for the quick recovery of Barbara Knox. Lion Ray gave a happy dollar forLion Charie helping him out with the AJ Robinson van.

Board Meeting –

Lion Al said that the budgets were approved for both the Charity budget and the Administrative budget.
Lion Al also said that the board setup two different budgets for the Monta VistaLeo’s.
Ride4Diabetes is going well. The City of Cupertino gave the ride a $10,000 grant. Lion Ray said he needs time to get nurses for the ride so the sooner the better with notification that everything is definitely a go. It was also stated that we might be getting a new member that is very active in the Cupertino community.
Date for the Crab Feed was confirmed as February 8, 2020.
The Thanksgiving food drive will be November 23-25, 2019. We currently have three stores set up for collections.

Good of the Order – Lion Eli reminded everyone that we have three events coming up before years end. Ride4 Diabetes Sept. 4, Omar’s Dream Run Oct. 1, and the Food Drive November 23-25, 2019.

There will be a Lions District cabinet meeting on August 10, 2019 in San Martin.

Opportunity Drawing – Congratulations, Lion Kent won.

Respectfully submitted by,
Lion Ron Ahearn

Regular Board Meeting: 6:30pm Tuesday, 16 July 2019
Location: Eliason-Ludlum Casa

Board Members Present: Leslye, Jen, Charles, Simran, Vijay, Jill, Al
Lions, Leos, Guests: Kent, Leo Ted, Sudha, Rahul (Vasanth), Khyathi.

Minutes: Meeting begins at 6:35.

Welcome, New Board, 2019-2020! On we go in Lionism — THANK YOU FOR YOUR WILLINGNESS TO SERVE ~

MV Leo Club Treasury Proposal; Events and IT; Leo Ted Chai, Lion Kent. Ted and the MV Leos do not have much financial leeway through school, but needs a 501C3 through our club to use for their own fundraising endeavors. The club was large last year, 200 members, but about 100 are active members. The members want to have a club who can be working on projects and being social at the same time. Large events cannot be funded through the school. The account has four points (see Lion Al for details). We are prohibited from giving them money ourselves, except for the annual registration for the club. How does this affect what we report to the IRS? This is restricted to Leo projects, but it would count as part of our reserves, so we have to make sure we don’t hold on to much of our reserves as we do now. The Leo charity account would be ridden out by the end of the fiscal year. A business plan, with a chart of accounts for admin. and charity.

Motion: Al motions that we allow the Leo Clubs be added into our accounting and IRS Franchise Tax board reporting. Jill seconds the motion.
Discussion: we do R4D under our EIN, but if we could get the Leo name on the check that would eliminate some confusion that has occurred with the R4D. What happens if funds don’t get spent by end of the year? There is no problem with the Leo club carrying a balance. So far it hasn’t been an issue for the Leos as far as dispersing the funds by the end of the year. Once this is set up, it would be good to have a quarterly update. The Leo rep/Treasurer would need to be present at the budget meeting. Unanimously approved.

R4D 2.1 Update: Sudha is on board since a week ago. She has been working on details and communicating with Kent and Sundar. The insurance letter is needed because our insurance ends at 9/1 and the event is on 9/8. The city of Cupertino needs more of an assurance. Ray was working on it, and Jeff will write the more official letter needed until the week our insurance comes through. Simran thinks they can go forward with the permits. Vijay thinks that we can renew early. No sales or profit, or alcohol, so it’s not a festival, which makes the permits easier to get. Marketing should start on Monday. Collaboration between R4D and MV Leos would be a great idea. Kathy was working on permits from the past, to see if we could get some money back. They need check numbers and other details: one was $500 and the other for $470. Vijay and Al can follow up and give the details to Kathy. Rahul was part of who helped get the grant for $10,000. The grant means that it must be a Cupertino event and we are allowed to keep any carry-over and use it for this year’s event. This can be marketed through the District to other Lions Clubs, it is on our website as an event as well. The list of the people who had already registered and our contact of them has not been resolved, because the list has not yet been found. Kathy is going to work on that. Kent pointed out that we should mention that the ride is scaled back so serious riders can make an informed decision. Vijay can see all the emails from the original list, and will forward to Sudha. When Andrea gets back they will make a trip to storage to use some of the signage. Ron Ahearn takes care of the storage, so he is a good resource. Lion Ray Lancon has set up the AJ Robinson Van for that day, but does he have the nurses. Committee will need help and will send out emails when they have a handle on what help is still needed.

Proposed Budget 2019-2020, Motion to Accept/Adopt: Vijay makes a motion to approve, Leslye seconds, no discussion, unanimously passed.

Crab Feed 2020 Date Decision: Sat., 8 February 2020: Lion Steve confirmed that the date is reserved with the church. Once we get the contract, we do give them a deposit. Charles makes the motion to proceed with that date, Jen seconds the motion. Unanimously approved.

Post-event Gratitude: Lions Charity Golf & Moffett Gift Cards. 16 $25 Golf Club Moffett Field gift cards. Proposal is to send them to various people who golfed or who are in our club. There is no restriction, but they do expire. It’s just a freeby, so it’s not part of our budget, etc. Vijay would like to regifting his to those people in the club who actually golf at Moffett, at the AM meeting. Lion Al’s motion is amended by Jeff and proposed to distribute the cards to worthy lions who will use them. Jen seconds, 5 yays, one abstention, passed.

Meeting Adjourned at 7:54.

Lions Present: Lion’s Ray, Ron, Phil, Bill, Steve, Al, Dagi, Mort, Eli, Herb, Joan, Kent, Linda, and Charlie.

Dates to Remember –
– Golf Tournament Work Party 6;00 PM @ Lion Ray’s Home
– Golf Tournament June 22, 2019 Charity Golf Tournament
– Ride4Diabetes September 8, 2019

Tail Twister – Lion Tail Twister Herb collected a happy dollar from Lion Mort for the upcoming Golf Tournament. Lion Steve gave a Happy dollar for his Brother-in-Law’s 50th wedding anniversary.

Golf Tournament – Lion Ray said we will have approximately 80-85 golfers.
Lion Ray said that we have the Beer tent covered with Lion’s Ann & Scott Harris and Lion Andrea Harris. Lion Ray asked who had the Square charging device. Lion Claire has it and will bring it to the tournament. Lion Ray said we have two trucks for the storage run, they are Lion Mike Martin and Lion Scott Harris’s trucks. Lion Ray said he would get the list of items needed from storage. Lion Steve said we have sixteen items for the silent auction and seventeen for the raffle. Lion Kent said he would check with the Leo’s and Lion Liang to see how many will be at the tournament. Lion ray said Lion Charles Ice’s daughter Sophia and a friend will help out at registration. Lion Al said he has six cash boxes to bring to the tournament. Lion Eli said we have another Tee sponsor “wendell Stevens Cupertino Rotary”.

Good of the Order – Lion Ray said that the Ride 4 Diabetes committee member was at the Board meeting and said that the City of Cupertino might give the club a $10,000 grant for the ride.

Opportunity Drawing – Congratulations Lion Ray won.

Respectfully submitted by,
Lion Ron Ahearn

Lions Present: Lion’s Ray, Joan, Phil, Steve, Al, Herb, Kent, Bill and Charlie.

Dates to Remember –
– May18th District Convention Vote
– May 21st & 25th Camp Via Work Party
– May 21st Board Meeting
– May 25th Camp Via Work Party
– May 31st Flag Day @ Hughes Elementary School 10:45 AM
– June 20th Golf Work Party
– June 22, 2019 Charity Golf Tournament
– July 13, 2019 After Golf Tournament Party at Lion Leslie’s Home
– Sept 8, 2019 Ride-4-Diabetes

Tail Twister – Lion Tail Twister Herb collected happy dollars. [Ray: I didn’t write down any of the comments for happy dollars. Do I need to? Pretty sure Kent was happy about the Warriors, but missed the rest.] Don’t worry
Lion Phil rolled the dice for his birthday and rolled an 11 and everyone else donated $1 to the club] Lion Phil gave a check worth about $86 to the Lions for the number of years( I think 86).

Camp Via West work: Thanks to Lions Bill, Ray and Herb, we did the first tasks on Friday and Monday. Next we need to remove stains on the wood part in front of the amphitheater. Tuesday May 21st and 25th Repair the Fire Circle. It was unfortunate that we didn’t have better lead time and more participation from the PM club members, as the work was a bit long and hard for those who worked this past weekend.

Charity Golf Tournament is on track with last year’s sign ups for golfers and early donations. Thirty-four golfers and tee sponsors at this point. Ray is making a chart of the work parties and says most jobs are filled. Lion Carl will set up the electronic sign, so he will need the sponsors’ names from Lion Al. Discussion about how the Paypal is working on our website for this event. The Auction and Raffle items being collected by Ray. A signup chart will be sent out for volunteers to collect Raffle and Auction items: we still need many more donations.

Lucky Store Closing – Lucky Store at El Paseo is closing. Steve has secured a promise of a partnership for our Food Drive with the Lucky in the Pruneridge Shopping Center at 234 Saratoga Ave.
Good of the Order –

Lions Steve and Al will be going to cast votes at the May18th 4-C6 District Convention in San Ramon.

The DAL Board Meeting is on May 21st.

May 31st is the Flag Day at Hughes Elementary School and Lion Eli and Lion Linda are organizing the picnic and the presentations.

The Budget Meeting is June 15th to discuss our favorite charities and set the fiscal year’s budget.

District Student Speaker Contest – Helen Hu the Cupertino De Anza Club student speaker had to cancel her participation in the Student Speaker Contest fourth level due to illness. She is currently a sophomore, so will hopefully compete again next year.

Opportunity Drawing – Congratulations Lion Herb won.

Respectfully submitted by,
Lion Joan Chin

Lions Present: Lion’s Ray, Joan, Phil, Don, Steve, Al, Mort, Eli, Kent, Bill, and Charlie. And again welcome to Bill’s friend Emi.

Dates to Remember –

– June 15, 2019 Budget Meeting, 2:00 PM Lion Al’s Garage
– June 18, 2019 Board Meeting 6:30 location TBD
– June 20th Golf Work Party, 6:30, Lion Ray’s Home
– Charity Golf Tournament June 22, 2019
– After Golf Tournament Party July 13, 2019 Lion Leslie’s Home
– Ride 4 Diabetes September 8, 2019

Tail Twister – Happy (prayer) dollars for the Warriors and other favorite things and people.

Review Hughes Elementary School Flag Day –
Very successful BBQ, good support group of Lions present, kids had great fun and wrote thank you notes. Eli said he was very impressed by the kids’ great manners and good behavior. Teachers gave each class their talk about the American Flag. Lion Ray says the event was great fun. Same school has 36 families who receive food as part of our food drive; the relationship is very good.

Treasury –
Acting Treasurer Lion Al asked for Lion Bill to give over any receipts for the materials we used at Via West for the cleanup projects.

Budget meeting –
If any Lion would like to sponsor or champion a cause, please let one of the Board know or bring your request to the Budget meeting. This is likely to be a deficit year for charities. The figures will come out in the annual report. It doesn’t hurt to operate at a deficit for a couple of years, but that happened with the 2017 R4D, so we need to pick up our fundraising. We are not yet certain if we will breakeven for the Golf Tournament. Concerning the Ride4Diabetes, we need the R4D committee to understand that their efforts will significantly effect our budget and the need to aim for a breakeven of funds raised for the event. Discussion about the Perpetual Fund, which we need to let build and how we spend only the interest.

Charity Golf Tournament 2019 –

Three glaring needs for volunteers: (1) photos for any foursome at the 10th hole that doesn’t have a smart phone to take the photo. (2) We need a minimum of 2 people from 10 to 2 to man the beverage table. (3) We need Leos to come in 2 shifts, at the start of the event (about 8:00 to 10:00) and again about 2:00 to 5:00. No pizza will be supplied. Lion Kent hasn’t gotten anyone signed up yet from the Leos. Lion Liang hasn’t replied regarding the availability of the Community Leos group she has sponsored.

The numbers to date: 48 Paid golfers so far.

We still need golfers, donations (tee signs), as well as raffle and auction items. Please volunteer and recruit and request for these needs! All hands are requested to help boost this event.

The golf tournament is June 22, 2019 at Moffett Field Golf Course with a shotgun tee time of 10 AM. Lion Ray sent out the signup for volunteers to collect the donations.

Good of the Order –

Ray Gamma (will have his name on a Santa Clara park renovation) asked if we want to do a booth at the Fall Festival.

Opportunity Drawing – Lion Charlie won the prize today.

Respectfully submitted by,
Lion Joan Chin