Archive for category: Meeting Minutes

Lions Present at Zoom Video Conference: Lion’s Ray, Ron, Al, Steve, Dagi, Eli, Mort, Herb, Joan, Don, and Bill.

Dates to Remember – All Events Have Been Postponed or Cancelled Until Further Notice Due to the Coronavirus Guidelines

May 8th Trip to Canine Companions Graduation
June 20th Annual Charity Golf Tournament (Cancelled)
Ride4Diabetes will be scheduled in 2021

Board Meeting Review – Lion Eli said discussions about donations to two community services was very long. Lion Al said donations to Community SEVA ($1,000) was authorized after a member of Community SEVA gave a presentation of what they do and support was very compelling. There was also a donation to West Valley Community Services for an additional $750 which totals $1,000 for the year. Lion Al said Community SEVA was added to the June Budget for discussions. Lion Steve said he talked with his son who is charge of the Alameda County homeless project and his son said there is an organization called Destination Home that we might want to look at supporting. Lion Eli said he would contact them for information about their project. Lion Al said that the club also loaned the Monta Vista Leo’s club $300 for a project to make face masks for the community.

Lion Al said he received voter registration pins for our participation in the March primary election. He said he would hand them out to the Lion members who participated after the quarantine is over. Lion Al said he also received the check from the county for our volunteers which was around $1,793.

Golf Tournament – Lion Ray said that the Golf Tournament in June is canceled. After discussions with Lion Suda (Bike Ride Chair) it was decided that we will try and reschedule the golf tournament in September and the Ride4Diabetes will be rescheduled in 2021. Lion Ray will contact the Moffett Field course manager to see if we can set it up for September 12, 2020. Lion Steve said he has his updated mass mailing software almost ready to go. When he has it ready he will send out a notification about the rescheduled golf tournament.

Good of the Order – Lion Eli suggested that some of the money received from the Registrar of Voters goes to purchase some club clothing ie; Club shirts, hats, and jackets for new members to purchase at a reduced cost.

Lion Joan and Lion Dagi suggested that we put it in our Charity fund to help those in need.

Lion Ray said that the AJ Robinson foundation could use support since most of their funding comes 4c-6 clubs rent the diabetes unit for special events. All of these events have been cancelled due to the Coronavirus pandemic and they are in need of funds to help keep the project viable.

Lion Joan said that a group of volunteers are making face masks and asked if anyone new of people or organizations that needed them

Opportunity Drawing – None

Respectfully submitted by:
Lion Ron Ahearn

Lions Present at Zoom Video Conference: Lion’s Ray, Jeff, Ron, Steve, Dagi, Eli, Leslye, Al, Joan, Herb, Don, Phil, and Charlie.

Dates to Remember – All Events Have Been Postponed or Cancelled
Until Further Notice Due to the Coronavirus Guidelines issued by the
State/Santa Clara County.

May 8th Trip to Canine Companions Graduation
June 20th Annual Charity Golf Tournament

Community Services Donations – Lion Joan talked about our club not being mentioned by the Cupertino Chamber of Commerce as a donator of funds and asked if someone could check into it so we can get recognition in our community. Discussion was had about donations for two funds in our area:

#1 West Valley Community Services
#2 Community Seva

Lion Jeff will send out an email with the information about “Seva Community Services” so club members can read what services they provide. These proposed donations will be discussed at the next Board meeting April 21, 2020. If you have any comments please send them to one of the Board members.

Lion Eli talked about possibly helping support individuals whether it be needy students, families, or homeless individuals. Lion Steve said his son is in charge of helping the homeless in Alameda County and would ask him about services in our area that we might support.

Golf Tournament – Lion Ray says he would like to look at an alternative date for the Golf Tournament. Lion Leslye suggested September 12, 2020. Lion Jeff said we need to contact Lion Sudah about the Bike Ride so we do not have a conflict of dates. Lion Ray said he will contact the course manager to check on a date in
September and what their current plans are for reopening the course. Lion Steve said he has received golfer mailing lists from Lion Al and Lion Claire for his mass mailing of the Golf flyer but he will wait until Lion Ray talks with the golf course manager.

Good of the Order – A big congratulations to Lion Leslye on the results of her tests that came back negative. YEAH, YEAH, YEAH.

Opportunity Drawing – None

Respectfully submitted by:
Lion Ron Ahearn

DAL Board Meeting Minutes: March 2020

Regular Board Meeting: Virtual Conference called by Lion Jeff, Minutes by Lion Jill
17 March 2020

6:30 meeting conference call begins.

Board Members Present: Jill, Jen, Jeff, Charles, Claire, Vijay, Al, Eli.

Approve Minutes, last board meeting: Jeff moves, Claire seconds, minutes approved unanimously.
Crab Feed: close to having it reconciled, close to $15,000.00.
2021 CF scheduled for 01/23/2021: Board has set the date. Volunteers and broadening the reach.
New Member Consideration/Approval: Ms. Sudha Kasamsetty, she resent the payment and app and those have now been received. Jeff motions we accept, Eli seconds the motion. Unanimously approved. Jeff is her sponsor and he will give her the overview and plans to make an effort to pull her in as well as the other new members that we don’t see at PM meetings.
Charter Night 2020 Postponed: Ray has been communicating with the restaurant and he says we are good. There was no deposit. When we can, we will reschedule.
Cupertino Earth Day 2020 (Sat. 04/18/2020) possibly postponed: it’s unknown if conditions will improve by then. Jeff will reach out to Joan and Dagi.
4c-6 Convention: Santa Maria (possibly postponed); if it’s not postponed, Al will be going down to represent. We have four votes, but at that distance it’s harder to send delegates.
2020-2021 Board: If this conference call system works, this may be the better way for the board to meet. We need a couple Lions to step into board positions. Jeff said Sudha was possibly interested. Eli said he could also continue if we needed him. We need to present the list three times, and if there are no objections or additional nominations, then the board approves. This needs to happen in time for the new board to be entered by April 15. Jeff will talk to a few people and then get the list to Jill. Jill will distribute three times.
2020 Golf Chair: We need to ask someone to take over the chair or co-chair. We have all the committees covered, we just don’t have a lead person. Would Ron Ahearn be interested? Could he co-chair with Ray? Eli and Al will talk to Ron and Ray. We do need a chair and we also need to recognize that this event may not even occur if the COVID measures are still in place.
Motion: Perpetual Fund Brokerage Account by Lion Al
Whereas: Article IV Section 6 establishes the Cupertino DeAnza Lions Charities, Inc. Perpetual Fund. Whereas: It has been brought to the Board’s attention that there is a possible significant donation proposed to our Perpetual fund in the form of stock holdings. Whereas: The Treasurer has advised that a proper brokerage account must be established in order to receive stock holdings even to the point the holdings would be sold within a short period of time. Resolved: The Board of Directors do hereby authorize the President and/or Treasurer to proceed with establishing a proper account providing for the custody of Perpetual Fund donations and the ability to receive gifted stock holdings and other financial instruments of value. And, restricting said account to the preservation of donations and utilization of interest and dividends to legitimate charitable endeavors. Seconded by Eli. Discussion: Sell right away or use advisor to help with each donation.Votes: Motion passed as written, no nays, no abstentions. Discussion on going about a policy with regards to selling or holding.
Donations to be made: Al will mail these organizations our donations:
Vista Center $2,500.00 to be mailed.
Youth Exchange Foundation $500.00 to be mailed.
West Valley Community Services to be mailed.
Fisher House $500.00 to be mailed.
American Diabetes Association $500.00 to be mailed. (R4D restricted account)
YMCA (youth programs) $1,000.00 to be mailed.
Brail Transcription $1,000.00 to be mailed.

Questions about these donations:
Student Speaker Fund (Foundation available) $700.00 for contest. (keep in fund)
Kathryn Hughes School $200.00 Annual BBQ. (keep in fund)
$5,000.00 in non-budgeted funds available. (keep in fund)

CCI: Chance to win $2,000.00 for charitable programs if we purchase Canine Companion Raffle tickets. We can purchase 25 tickets for $100.00, drawing is in September 2020. This is an extra amount beyond what we usually donate, so it would come out of the $5,000.00 we have remaining. Al makes a motion, Jeff seconds it. Discussion none. Vote: Motion passed.
Good of the Pride?
New email for board: dal_board2020. Please accept the invitation to the group and this will then be the email for the current board.

7:48 Board Meeting Adjourned

TABLE: Ride 4 Diabetes Event 2020 – September 2020 targeted; date still pending committee survey, proposal presented to board to approve date; other early actions underway all the same;

Lions Present: Lion’s Ray, Ron, Phil, Don, Steve, Bill, Al, Dagi, Mort, Eli, Ann, Herb, Kent, Joan, and Charlie.

Dates to Remember –

March 14th Charter Night Dinner
March 26, 2020 Regional Student Speaker Contest
Cupertino Odd Fellows Hall 7:00 PM
May 8th Trip to Canine Companions Graduation
June 20th Annual Charity Golf Tournament

Tail Twister – Lion Tail Twister Herb went around and collected happy dollars for Lion Leslye’s recuperation. Lion Kent gave a happy dollar for the recovery of his father from pneumonia, also that he can now get two cars his garage.

P.M. Meeting Review –

Crab Feed 2020 – Successful event, 13,890.00 for charity. Anticipating that goes up a little more. Carl would like to see if we can partner with someone and/or offer some incentive for another club to help us out for the purpose of getting more volunteers. Reaching out to other high schools, outside of Leos, for high school volunteers. Putting word out to other Lions clubs for volunteers. The date is in question because the church has something on the 30th : so it has to be Super Bowl Saturday or Jan. 23rd. January 23rd is the date which will work. The raffle had fewer items, but people spent more on the items, so it was a success. Jenni and Carl rock!!

Santa Clara County Registrar – Lions Civic Project, Win-Win for the club corp: the operation systems worked well and it was smooth for the volunteers. The money we bring into the club is about $2,000.

Board Meeting Highlights –

Sixth Bomber Association facilitation in their 501-3C approved.

Charter night we are going to vote on the bylaws, if we have a quorum. See email from Claire for bylaws.

Perpetual Fund: money put into a fund for a cause, place, or organization that they feel strongly about. Then, the club is entitled to spend the interest, but not the principle. The board is in the process of figuring out how to make stock donations work as the Ratner’s would like to donate that to the Perpetual Fund. The discussion needs to continue at the board about how to handle it and which broker to use.

Board Members Needed! 2020-2021. We have to submit our officer and board names in April. We have a couple board members who want to take a break, so please offer up your time if you want to be on the board to Jeff!

Golf Committee Chair: we need a Golf Committee Chairperson for this year.

Charter Night 2020 – voting the By-Laws, enjoying the fellowship, Club’s 51st birthday, sign up on the sheet Ray/Claire sent out for meals by this Friday, the 6th!

Regional Student Speaker contest: Email Lion Ray to volunteer. Thursday, the 26th of March at Cupertino Odd FellowsHall in the evening

Sponsors for Club Members try to get them to attend meetings! Lion Eli said that the PM meeting attendance is not great. If you are a sponsor of a Lion that doesn’t attend, ask them to come to the meetings. We desperately need attendance from the people involved in the Ride4Diabetes committee.

Lion Leslye wanted to thank Lion Claire for sending out the visit email and Lion Leslye was thankful for the support.

Charter Night – This will be celebrating our 51st year as a club. Lion Ray said that the festivities would start at 5:15 P.M. with Dinner being served at 6:30 P.M. Lion Ray said that it would be a Saint Paddy’s day theme. Lion Claire sent out a sign up sheet along with the dinner choices so please sign up as it is always a lot of fun. Lion Steve said he will print the tickets for the dinner. The price is $40 per person. Lion Ray said he would check with Lion Kent on the Leo’s for taking care of the children.

Good of the Order – Lion Leslye is eating solid food now and is up and walking around.

Lion Al talked about a table of 10 people at the crab feed that was putting our crab in plastic bags during the crab feed and taking it home. This needs to be addressed directly to the people if that happens in the future.

Opportunity Drawing – Congratulations Lion Al won.

Respectfully submitted by:
Lion Ron Ahearn

Cupertino De Anza Lions: PM Meeting Minutes/Wednesday, March 4th, 2020
· Sat. 14 March, 2020 – Charter Night “51”
· Sat. 18 April, 2020 – Earth Day Cupertino
· Fri. 8 May, 2020 – Club Field Trip to CCI Graduation Day
· Sat. 20 June, 2020 – Charity Golf Classic
Lions Present: Eli, Mort, JIll, Al, Phil, Ray, Steve, Jeff, Claire, Jen, Jenni, Carl, Charles, Ron
Esteemed Guests: Barb, Ellen, children of all ages.
Call to Order – Lion Jeff: 6:34 start.
1) Flag Salute – “Lions-to-Be”, Tailtwister, Happy Dollars
2) Crab Feed 2020: successful event, 13,890.01+ for charity. Anticipating that goes up a little more. Carl would like to see if we can partner with someone and/or offer some incentive for another club to help us out for the purpose of getting more volunteers. Reaching out to other high schools, outside of Leos, for high school volunteers. Putting word out to other Lions clubs for volunteers. The date is in question because the church has something on the 30th : so it has to be Superbowl Saturday or Jan. 23rd. January 23rd is the date which will work. The raffle had fewer items, but people spent more on the items, so it was a success. Jenni and Carl rock!!
3) SCC Registrar, Lions Civic Project, Win-Win for the club corp: the operation systems worked well and it was smooth for the volunteers. The money we bring into the club is about $2,000.
4) Via West Services, April Visit (tentative): there may be a visit from Via West coming up in April meeting.
5) Board Meeting Highlights: 6th Bomb Association facilitation in their 501-3C approved. Charter night we are going to vote on the bylaws, if we have a quorum. See email from Claire for bylaws. Perpetual Fund: money put into a fund for a cause, place, or organization that they feel strongly about. Then, the club is entitled to spend the interest, but not the principle. The board is in the process of figuring out how to make stock donations work as the Ratners would like to donate that to the Perpetual Fund. The discussion needs to continue at the board about how to handle it and which broker to use.
6) Board Members Needed! 2020-2021. We have to submit our officer and board names in April. We have a couple board members who want to take a break, so please offer up your time if you want to be on the board to Jeff!
7) Golf Committee Chair: we need a Golf Committee Chairperson for this year.
8) Charter Night 2020 – voting the By-Laws, enjoying the fellowship, Club’s 51st birthday, sign up on the sheet Ray/Claire sent out for meals by this Friday, the 6th!
9) Regional Student Speaker contest: Email Lion Ray to volunteer. Thursday, the 26th of March at Oddfellows in the evening
10) Sponsors for Club Members-get them to attend meetings! Lion Eli said that the PM meeting attendance is not great. If you are a sponsor of a Lion that doesn’t attend, ask them to come to the meetings. We desperately need attendance from the people involved in the Ride for Diabetes committee.
11) Lion Leslye: thank you Claire for sending out the visit email and Leslye was thankful for the support.