Archive for category: Meeting Minutes

 

Lions Present at Zoom Video Conference: Lion’s Ray, Ron, Steve, Al, Joan, Dagi, Linda, Don, and Eli.

Dates to Remember – All Events Have Been Postponed or Cancelled Until Further Notice Due to the Coronavirus Guidelines.

– PM Zoom Meeting August 5th 6:30 PM 2020/2021 Board
Installation.
Annual Golf Tournament August 29, 2020 cancelled
Ride4Diabetes will be scheduled in 2021

TailTwister – Lion Steve took care of the tail twister duties for Lion Herb.

Lynbrook Leo’s Club – Lion Ray said Lynbrook High School Leos Club has been reinstated at Lynbrook HS, but we need an advisor for this club. Kent and Liang are in charge of the other two (Community Leo’s club and Monta Vista Leo’s club). The advisor helps with the charter and the tell students what Lionism means and Lions procedures. They have their officers set up already. The advisor is the contact when we recruit for volunteers from the Leos for our own club events.

Camp Via West – Lion Joan said things are going smoothly and she said the next step is to start seedling plants in the green house. She said we need to learn more about the watering system in the garden area. We also need to provide some kind of critter protection from the squirrels and birds. Lion Joan is going up this Saturday July 19th at 8 AM along with other Lions to investigate the watering system. Lion Joan said she would send out a schedule to the club for everyone that would like to participate can sign up for a time slot. Lion Steve asked Lion Joan if she had talked to Rick about the train setup, which she said she had not. She said she would send Lion Steve Rick’s phone number so Lion Steve could talk to him directly. Lion Bill said when he talked with Rick that Rick said we could not put it up in the dining/community room that we would have to put it in another building and make it moveable so it could be put away if needed.

Homeless Project – Lion Steve talked about Destination Home and its mission to end homelessness in the South Bay. Lion Steve said his wife Ellen had talked with the Cupertino City manager Deborah Feng about the homeless situation in Cupertino and she provided some information. Lion Steve said he would send out that information to the club so look for it. Lion Eli said he discussed it with his doctor during an appointment and his doctor advised him or anyone in the 70+ age bracket to stay away from the homeless camps for fear of coronavirus infection. The trailers that Lion Steve and Eli tried to look at it was found out they are owned by FEMA not the city of San Jose. Lion Steve said the gentleman fro Destination Home would be willing to talk to us again at the next PM meeting. It was said that a number of homeless are happy with their situation and do not want any help. Lion Al said he thought the problem was too big for our small club to tackle. Lion Bill said he agreed with Lion Al as did others.

Golf Tournament – Lion Ray said the annual golf tournament has been officially canceled for this year. He has set up the next tournament for June 26, 2021 at Moffett Field. Lion Jenni has prepared a letter for club members to send out to their golf participants or any friends they want to help with fund raising. There is also a “Go Fund Me” page set up by Lion Carl. We want to thank both of them for their hard work. Lion Ron and Lion Al had a couple of questions about the new contract which Lion Ray said he would get clarified. Lion Ray said he would asked Lion Claire to look at the contract to she if she had any legal concerns. Lion Steve said he was going in for some surgery on July 30th and was not sure if he would be able to do the mass mailing and that he would talk with Lion Carl about it.

Good of the Order –

Lion Ray wanted to Thank Lion Pat Coppe for her donation of $1,000 to the golf fund. Lion Steve said he was going to send Lion Al a check for $200. We want to thank everyone for any donation they might be able to make.

Lion Al said last year our cost per golfer for the tournament was $77.

Lion Al said he was ready anytime for the stock Lion Steve wanted to donate to the Perpetual Fund but currently Charles Schwab has closed all of its offices in California and he would have to send the stock info to an El Paso, Texas office if we want to do it now.

Respectfully submitted by:
Lion Ron Ahearn

Welcome Guest(s) / Distinguished Lions, etc.
Installation of New Officers / Directors, Lion Year 2020-21 – DG Lion Linda P.

Club Chaplain: Phil
Tail Twister & Lion Tamer: Carl
Membership Director: Norm
Secretary: Jill Eliason
Directors: Jen Smith & Sudha
Vice Presidents: Vijay and Leslye
Treasurer: Al Knox
President: Jeff L.

Congrats and thank you to all!

The Green House at Via West Campus – Jeff
Lion Joan has taken a special interest in this program, having ongoing activity with the green house and to support them. Covid has offered an opportunity to grow vegetables and see how well we can do with it. Food would go to West Valley.

Per Ray L.: Joan has done a great job with this. Last Friday, Bill and Eli donated their trucks and Dagi, Ron, Ray, Chris and Joan got compost.

Lynbrook High School Leos Club, Next Steps – Jeff

Sudha has agreed to be the advisor for the Leo Club. We’re in the process of getting everything confirmed.

Charity Golf 2020 Update, Next Steps – Carl & Jen

We’re at $3513 towards our 10k goal. Post / Re-post to your social media! Continue and push / ask. Final push will be on the 12th. Doesn’t need to be golfers, necessarily!

Good of the Pride – All Lions

** Lion Al moved to accept the minutes from the previous meeting. No objections.
** Club: How do we collect happy dollars during Covid? We can PayPal Al Knox. Jeff to test with a donation.
** Lion Carl: Right about now we’d be starting the Crab Feed thought process. There is a possibility that the county will dictate whether we can have a gathering of some type. TBD, as Covid is an evolving, unknown situation.
** Lion Leslye: Canine Companions isn’t doing graduations right now. They suggested if we wanted to we can Zoom meeting to see puppies and keep in touch.
** Lion Leslye: Project Linus – many of us have done blankets before, Leslye is wondering if we can a Zoom blanketeering event. Leslye could put together packages to pick up.
** All: Welcome back, John Smith!

Regular PM Meeting: 6:30pm Wednesday, 8 JULY 2020
Meeting Called By: Lion Jeff Type of Meeting: Business Secretary: Lion Jill

VIRTUAL MEETING SPACE VIA ZOOM

Lions in Attendance: Jeff, Jill, Norm, Mort, Carl, Al, Ron, Claire, Ray, Joan, Jen, Jenni, Leslye, Bill, Steve, Kent.
Meeting starts at 6:36
Update Club By-Laws: our board members 2019-2020 are all signed on the bylaws and Al will submit to all the relevant agencies and committees.
Update 2020/21 Budget: proposed budget has been distributed to the board and after the board approves then it will go out to the club.
Work Party! Via West Campus – Costanoan Site – Lion Joan: Greenhouse project which is in good shape, but just abandoned, so it needs some clean up. This is the start of having a team of people to help with the ongoing gardening as they don’t have any campers to help. They’ve used it as a food-table and a learning program in the past, but in the present the food may be able to be donated. The time is 9:00 this Friday and Saturday. There are two gates and one will be closed on Saturday. The gates have to be opened and closed by those who drive through. Please RSVP to Joan if you are coming. Bring hats, water, and gloves.
Destination Home, Homelessness in our Community: Last month we had a speaker, Ray Bransom, around the issues of preventing homelessness. A new contact from the same organization is interested in giving us an additional presentation, through Ellen Ratner, about what we can do to help with the issue. City of Cupertino needs help in this area as they don’t have a designated committee to deal with this. If we believe in this cause, we could engage our Lions members who are also on the city council. We could try to include the Cupertino Rotary as well, because they have a stronger voice with the city. Vulnerable populations should not be involved in or exposed to those who are involved in the homeless encampments for COVID reasons. Jeff will invite this representative to our August PM meeting.
Lynbrook High School Leos Club: the Leo Club has been reinstated at Lynbrook HS, but we need an advisor for this club. Kent and Liang are in charge of the other two. The advisor helps with the charter and the students what Lionism means and Lions procedures. They have their officers set up already. The advisor is the contact when we recruit for volunteers from the Leos for our own club events. Kent will send Jeff the details and Jeff will send out an email to the club asking for the advisor, showing what is involved. We are in more of a time crunch to get all the paperwork before the school year starts.
2020/2021 Board: August 5th, PM Meeting, Board Installation by Lion Linda Pugliese, our new DG.
Charity Golf 2020 Update: In place of the tournament this year, Jenni and Carl are organizing three ways to get donations instead: a letter that will somehow be sent to our sponsors and players, an email, and a Go Fund Me page. Then, a follow up with those people to see if they received the letter with the email. Each member of our club can be in charge of contacting those who they usually invite to play. The follow up is the important part to get the donations. Steve will send Carl the names he has on his Golf email and then we can make sure that all of those people are contacted. The major sponsors should be contacted through personal calls. We could give them recognition on the website as well. We need addresses for all the players and we may not have that. $25 as a minimum request and $10,000 as a goal. Spreadsheet will be emailed showing our golf contacts, along with a draft of the letter for feedback. Go Fund Me can be pushed out on all social media platforms. Since the golfers did pay via Paypal last year, can we put a link to the Paypal in the email. Can we put a list of more specific charities that this donation will go to? There is a link to our website that shows this, but one example would be a good idea.
Good of the Pride, Any Lion
Dagi agreed to take Maria to the eye doctor on the 31st. Maria has agreed to do a video for the foundation’s new promotion at the hospital.
Kent is thanking the club, and the board, for agreeing to take on the 6th Bomb Group. They did not end up needing us, but they have published their site.
Meeting Adjourned: 8:00

Lions Present at Zoom Video Conference: Lion’s Ray, Ron, Phil, Steve, Al, Eli, Mort, Herb, Leslye, Joan, Dagi, Linda, Don, and Bill.

Dates to Remember – All Events Have Been Postponed or Cancelled Until Further Notice Due to the Coronavirus Guidelines.

– Budget Meeting June 27th at Lion Al’s or via Zoom at 1 PM
– PM meeting July 8, 2020 at 6:30 via Zoom
Annual Golf Tournament August 29, 2020 ?
Ride4Diabetes will be scheduled in 2021

TailTwister – Lion Herb went around the screen and asked for donations.

Camp Via West – Lion Joan sent an email to Rick and has not heard back from him yet. Lion Joan wants to set up a date or dates to get started on the cleanup for the green house. The thought that it would take 2 days so she is setting up Friday July 10th and Saturday July 11th. She thought that we would start at 9:00 A.M. and work until 12 noon both day or until we get finished. We need to clean the pots, shelving, and the glass. Lion Ron will get the power washer from the storage unit. Lion Joan said each Lion needs to bring buckets , brushes, gloves, and masks. Lion Steve bought a sink to install in the green house.

Budget Meeting – Lion Al said the Budget Meeting will be held in his garage which can hold about 12 individuals with social distancing. He said that he sent out the budget meeting sheets. Lion Ali thought we would spend about thirty minutes on the admin budget and the rest on the community budget. Lion Bill and Lion Eli suggested that we leave the budget as is and if we don’t make any budget then we should cut the budget across the board at that time. If you have a charity you would like to fund/support please send a write up and dollar amount to Lion Al so he can present it to the Board and club.

Good of the Order – Lion Al said he updated the golf flyer to reflect the possible cancellation of the tournament and a thank you notice for any donations we get which we discussed. Lion Leslye said she would like a copy of it to review and Lion Al said he would send out a copy of the revised flyer to the club.

Lion Eli and Lion Steve talked about trailers from the city of San Jose for the homeless and what we could do to help Destination Home/Abode Services repair them and install them in a parking lot in Cupertino. Lion Bill said the issue with putting them any where is that they are required to have sanitation and water hook ups.

Lion Ray mentioned that Lion Leslye attended the June 20th Zoom cabinet meeting and took great notes about the meeting. Lion Leslye said she would send the notes out to the club.

Lion Ray mentioned that the San Martin Lions were having a clean up day at their facility on Sunday June 28th from 9-12 and if anyone was interested to contact Lion Robert so he could order lunch for them.

Respectfully submitted by:
Lion Ron Ahearn

Lions Present at Zoom Video Conference: Lion’s Ray, Ron, Phil, Steve, Al, Eli, Mort, Herb, Leslye, Joan, Dagi, Linda, Don, and Bill.

Dates to Remember – All Events Have Been Postponed or Cancelled Until Further Notice Due to the Coronavirus Guidelines.

– Budget Meeting June 27th at Lion Al’s or via Zoom at 1 PM
– PM meeting August 5, 2020 at 6:30 via Zoom
Annual Golf Tournament August 29, 2020 ?
Ride4Diabetes will be scheduled in 2021

TailTwister – Lion Herb went around the screen and collected donations. Lion Steve’s Birthday is Sunday and he sent a check in to Lion Al for the Perpetual fund.

Camp Via West – Lion Joan and Lion Ray met with Rick at Camp Via West and talked to him about the Green House and evaluate the Green House. Lion Joan said that it needs some cleanup but overall it is good shape. Lion Joan said she would set up a schedule for volunteers to help with the green house if everything goes well. Lion Joan did say that it would be helpful if it had a sink in the green house to which Lion Steve said he had one he would donate. Lion Joan said she would send out a memo about this effort to the entire club. Lion Joan and Lion Ray talked with Rick about installing a train set at the camp, he said he would consider putting one in but not in the dining hall. After discussions they want something that is portable and Lion Steve said he did not think that was possible.
A portable layouts means that it is portable and has to be set up, torn down, and put away. You need somebody that knows how to do that. Not sure if Rick understands that. That is the reason for a permanent layout, that is up high and out of reach of the kids. The train can be controlled by kids for on-off, speed and the whistle . All that has be done is maintenance.
In the past Camp Via (Before Rick) said no because of liability reasons.

Golf Tournament – Lion Ray said he contacted the General Manager to see what the situation was with Moffett Field Golf course. The general manager said it will reopen today to limited golfers. Lion Ray said if we had the tournament there would be no food or auctions and he felt that it was an 80 to 20 percent chance that we would not be able to have the tournament. We are looking at sending out a letter to all of our past golf participants to see if they would like to donate some money to the charity fund in lieu of playing in the tournament. Lion Dagi said she would put it on the club’s website.

Budget Meeting – Lion Al Said the Budget Meeting will be held in his garage which can hold about 12 individuals with social distancing. He said that he would try and set up a big screen in the garage or you can also attend via Zoom meeting which Lion Prez Jeff will set up and send a notification out to the club. If you have a charity you would like to fund/support please send a write up and dollar amount to Lion Al so he can present it to the Board and club. Lion Al said he would send out a copy of the budget sheet to club members so they can review it.

Perpetual Fund – Lion Al met with a financial advisor via Zoom at Charles Schwab and he got the guidelines/form (22 pages) for setting up the account. Lion Al said that their normal fund has to be a minimum of $250,000 but since he has an account there they would wave that requirement.

Good of the Order – Lion Al said to change our clubs name is a real process from submitting it to the CA. Secretary of State, the IRS, LCI and others. Thank you Lion Al for all the hard work.

Lion Al Said that LCIF has a program called Campaign 100 which ends 6/30/2021. Lion Al said we have donated to this campaign over the last couple of years. Campaign 100 will span three years and seek to raise $300 million dollars by June 30, 2021, it will require participation from all Lions and clubs worldwide. Exciting individual and club recognition programs are in place to reward those who meet the call.

Lion Leslye said she will be calling Canine Companions to see what their status is as far as graduation ceremonies. As of 2018, it has placed over 6,000 assistance dogs with recipients at no charge.

Respectfully submitted by: Lion Ron Ahearn