Archive for category: Meeting Minutes

Regular Board Meeting: 6:30pm, 15 DECEMBER 2020
Meeting Called By: Lion Jeff Type of Meeting: Business Secretary: Lion Jill
VIRTUAL MEETING SPACE VIA ZOOM:

Meeting Minutes

Board Members: Jeff, Jill, Leslye, Al, Jen, Vijay, Claire
Meeting Called To Order: 6:35 by President Lion Jeff

November Minutes Approval: Unanimously approved.
Food Drive Wrap Up: Last up is delivering grocery gift cards and what we have left is this: if we get an adjustment for a check from Linda’s friends, we will have $850.00, if not it will be $350, but the difference of $500.00 will go directly to West Valley as will the remaining, except for a donation to Maria. Claire will reach out to the San Jose West Valley Club who enthusiastically supported us and do a survey for feedback.
Crab Feed 2021: Can we ask Jenni and Carl to do a dual report for the AM and PM meetings in January. We are pending the cost to us and then promotion to the public. On the calendar for January 23rd. Looking for a plan to set things in motion with volunteers and logistics.
Cupertino Grant for the Ride: We had to give back $8,631.00 because we didn’t have the ride. They allowed us to not pay back what we had spent. There was no previous communication about this from our club and the ride committee to the Cupertino grant committee, which of course was all on hold from the pandemic.
Hunger At Home volunteer event, Jan. 2021: After the visit from Ewell at the PM meeting, there was positive feedback and Claire had a good experience volunteering for the cause. Possible opportunity to help the organization in January, masked safely, for our club.
Good of the Pride:
Lion Al: $15,000 just less than for budgeted disbursements for the year. Any of this group want to have a personal hand in the disbursement? Al reads off the list.
Wordpress Issue: Jill can’t get in to post minutes for the website. Jeff will look into this by communicating with our liaison with WordPress and Dagi. In the meantime, Ron has been kindly posting the minutes for Jill.

Adjourned at 7:11

Lions Present at Zoom Video Conference: Lion’s Ray, Ron, Al, Steve, Phil, Joan, Dagi, Leslye and Herb.

Dates to Remember –

– Charity Crab Feed 2021 (might be modified due to
Covid).
– Annual Golf Tournament June 26, 2021
– Ride4Diabetes will be scheduled in 2021

Food Drive – Lion Al said said we grossed $11,425.59 with expenses of $10,777.33 as of this date. We currently have $648.00 left to donate to West Vally Community Services and if we do the Sabrato organization will triple the donation.
Currently Lion Ron has ordered the 150 Safeway gift cards and they should arrive tomorrow or Saturday. Lion Jeff said he would deliver the cards to Trace, Lion Al will deliver them to Rosemary Elementary. Lion Ray will deliver them to Hughes Elementary, and Lion Ray will deliver them to the YWCA and Fremont High school.

Camp Via West Garden – Lion Dagi said Lion Joan is going up to the camp almost daily. Lion Joan said everything is looking good and she has been harvesting vegetable greens and taking them to West Valley Community Services.
Lion Steve said he needs help putting up the boards for the tracks.
A discussion was held about when to do it and it was decided to wait until the first week of January because of the current Covid rules.

Speaker Packet Contest – Lion Ray said he gave the StudentSpeaker packet to Lion Suda. Lion Ray said Lion Suda and Lion Liang are taking the reins and plans on talking with a number of schools and Leo Clubs. The subject for this speaker contest is
“Virtual Learning”.

Good of the Order –

Lion Ray told everyone that our own Lion Eli Eliason was voted into the San Francisco State college “Hall of Fame” home of the Golden Gators for his playing skills and all his contributions to the college. Congratulations Lion Eli.

Lion Ron Ahearn

CUPERTINO DE ANZA LIONS CHARITIES, INC.
“You can’t get very far until you start doing something for someone else.” – Melvin Jones
Regular PM Meeting: 6:30pm Wednesday, 2 December Meeting Called By: Lion Jeff
Type of Meeting: Business
Secretary: Lion Scott
Present: Jeff, Al, Leslye, Steve, Ron, Norm, Dagi, Ray, Venkat, Vijay, Anne, Jen Smith, Carl, Sudha, John, Jenni, Claire, Mort
Special Guests: Ewell Sterner, Mike Miller — Agenda —
Call to Order – 18:34
1) Virtual Flag Salute
2) Guest Speaker, Hunger at Home — Ewell Sterner, CEO/Founder
We waste 40% of produced food. Hunger at Home’s mission is to make sure food that is
prepared goes to hungry people. Started in 2008. They aligned with orgs like Levi Stadium,
Hilton, etc. to train chefs on how to process food for donation. 30k meals a year, 1.2M meals
a year now.
Covid hit, and many co’s and orgs began to call and say they have hundreds of palettes of
food for donation. Hunger at Home pivots to be a production house. 3.2 M meals since
March leveraging the surplus of product available. They also donated 50k bed sheets that
would have gone to the landfill. Sisco and Tailored Farms have donated thousands of
pounds of product to them. The govt is forecasting 50-70% of restaurants will fail in the U.S.
They would love to give tours of their facilities. Food preparation is 7 days / week. 40+ non-
profits rely on this organization for food prep / donation. Lion Claire has done some
volunteering with them.
Other details to follow from Lion Jeff. (contact information, volunteering opportunities, etc.)
3) Thanksgiving Food Drive 2020 – COVID Style
Quick recap: Thanks to all who contributed time and money. We fed 150+ families.
Shout out to Lion Claire for her though leadership on how we could pivot efforts for success in this unique time.
Lion Les – thanks for access to her garage.
www.deanzalions.org www.lions4c6.org www.lionsclubs.org
CUPERTINO DE ANZA LIONS CHARITIES, INC.
“You can’t get very far until you start doing something for someone else.” – Melvin Jones
$10,221 in net donations. $6,399 leftover. Entire revenue (115 donors) was just > $11k.
4) Via Campus Community Room Train Project – Lion Steve
Lion Steve has 40 shelf brackets installed. The train set is to be high up, volunteers needed to hold end pieces up to be drilled and installed. Transportation for 4×8 plywood is also needed. Steve will send out an e mail to solicit volunteers.
5) Student Speaker Contest 2021
LionDagiwillnotbeabletoleadthecontestthisyear. Withhavealongtraditionwiththis event.
Local club contest needs to be completed by 3/15/21. We’ll need volunteer(s) to assist and get things in motion (contacting schools, etc.). Please send a note to the club via the google group alias, if interested. Lions Ray and Sudha expressed an interest during the call.
6) Lions Ugly Sweater Happy Hour via Zoom, Sat. 5 December?
We’ve been kicking around the idea of a social event, get together and chat. 5:00. Zoom meeting invite to follow.
7) Good of the Pride, Any Lion
Lion Steve: Taking Maria to an eye appointment.
Lion Carl: Crab feed 2021 planning being initiated. Carl to put together a committee to get planning in motion (tickets, pre-packaged meals, Fish Market engagement, cost structure, etc.)
Lion Leslye: She and Dagi think there are several sections of the website that need updating (files, pictures, etc.). After the holidays, she’ll be looking for help / ideas for the content on the site to refresh the content.
Lion Leslye: There will be a Lions leadership training on Zoom on Jan 9th.
— Dates to Remember —
• Charity Crab Feed 2021 (might be modified due to COVID) Ride 4 Diabetes, next ride will be in 2021
• All events on hold due to COVID & Related Public Health Orders

De Anza Lions Board Meeting Minutes

Regular Board Meeting: 6:30pm, 17 NOVEMBER 2020, Virtual via Zoom
Meeting Called By: Lion Jeff Type of Meeting: Business Secretary: Lion Jill

Board Members: Jill, Al, Jeff, Leslye, Claire, Eli, Jen, Vijay, Sudha
Guests: Joan,

Minutes
Call to Order – Lion Jeff at 6:32 pm

October Minutes Approval: Motion to approve by Jeff, so approved.
Camp Via West: Green House & Garden “Feed the People” Program; Train Project: Joan reported about the gathering and program as it continues through the winter. No experience needed, Joan encourages anyone who wants to join to do so because there are always projects evolving. Jeff asked if Joan would email her log so the club could see the progress, but only if there is time to do so.
Food Drive 2020: Al says we have $4,833.00 at this time in donations. Claire is hoping for more cans to come in and they will be delivered to Leslye’s place on Saturday morning and then a team will organize, another team will buy what’s left over as needed. On Monday, a team will deliver the boxes, with the turkeys. The West San Jose Campbell Club has been highly involved and would continue to support any of our fundraisers and Claire said that we as a club would love to help them, too. This connection was made solely by the Nextdoor App. Leslye gave Sherie from CC the flyer and she is gathering items, too. Since we may actually have more money than needed, we could either turn it into gift cards for needy families or donate West Valley Community Services or Sunnyvale Community Services. At West Valley, any money donated by Dec. 31st will be matched by Sobrato (who incidentally the train room is named for at Camp Via West). We are registered through a platform for corporate matching through Benevity, so that is an option if individuals want to donate through that, they can. In the past, we have had members donate and have the company they are working for match the donation. Do we know who donated and from where the donations are coming? Most of the donations are not members and looking at the data following the end of the project to thank them and have a database to use for future fundraising. Sudha is willing to help with that when the time comes. The only unknown is exactly where the turkeys are coming from, looking for the best price. Al can issue a corporate check if we know the amount that the turkeys will cost. Target first, Lucky second, and then a gift card for the turkey if we do not have enough of them for all the boxes.
Good of the Pride, Any Lion
Leslye/Project Linus: Project Linus certificate of appreciation given to Leslye and Al will archive.
Eli/Crab Feed: Carl and Jenni moving on a Crab Feed plan that they are going to bring up soon, involving take out from the Fish Market. Possibly we are the “Door Dash” with a complimentary bottle of wine is one idea.
Al/Chamber of Commerce: Cupertino De Anza Lions Club Chamber of Commerce member certificate. The name is stated wrong so Al will clear that up.
Claire/Perpetual Fund: Any updates on the perpetual fund situation? Al had sent out some emails about it to the board so he is looking for responses from the board as to how much risk we want to put in these funds. The market is very in flux with political turmoil and COVID. Al has done a good job of finding a safe and secure fund. Claire knows a friend who is a financial advisor and he could come to the next board meeting to give us any advice, if we wanted. Right now it’s in a stable, easy to manage, low maintenance fund, but do we want to diversify with some of it? Al sent an email to the board on October 30th about one of the funds.
Jill/Student Speaker Packet: it has arrived to Jill and she will let Dagi and Ray know.
Jeff/December PM Meeting: Zoom Holiday Ugly Sweater Party instead. Saturday the 5th, at 5:00, in place of missing our holiday party this year.

Meeting Adjourned: 7:27

Cupertino DeAnza Lions Charities, Inc. Lions Club of DeAnza Corporation AM ZOOM Meeting Minutes 11/5/2020
Lions Present at Zoom Video Conference: Lion’s Ray, Ron, Al, Steve, Eli, Mort, Leslye, Joan, Don, Dagi, Linda, and Herb.
Dates to Remember –
– Social Picnic at Camp Via West Saturday Nov. 7, 2020 from 11:30 -1:30
– Thanksgiving Food Drive November 21-23
– Charity Crab Feed 2021 (might be modified due to
Covid).
– Annual Golf Tournament June 26, 2021 – Ride4Diabetes will be scheduled in 2021
PM Meeting review –
• ROV (Registrar of Voters) Lion Al said him and Barbara worked 2 days and made 4 deliveries.
Lion Steve and Ellen were there until 7 PM one day. Lion Joan was told by the ROV site leader that he “hopes they are bored”, which means the ROV was properly re- sourced and it was an uneventful event.
Lion Dagi said her location was closed one day because of a virus scare. Lion Dagi and Lion Herb picked up approx- imately 150 votes on Saturday and 100 on Sunday.

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Camp Via West – Lion Joan talked about “The Green House” at the Via West Campus. Lion Joan said it is a never-ending job. We have some things growing / produc- ing (cucumbers). The Green house is proving good to start plants in and then move them to the garden. Pests can be an issue and the watering system takes tinkering [sic]. We have parts and pieces to improve the watering system in the green house.
The Open House event is outside and people can space out and wear masks. Great Covid-era activity. Sign up for this Saturday November 7th from 11:30 – 1:30. The Camp Via West board members have done a tour. Hoping for a Summer opening but they need +/- 3 months to hire and train people. Likely will open in the Fall.
Two goals: Farm to table is the primary goal. Campers learn about ecology and where food comes from and do activities (harvest, etc.). Teaching opportunity is the other opportunity. Lion Joan said she has a list of one-off projects which she send out to the club for individuals to sign up for.
Thanksgiving Food Drive 2020 – COVID Style – Lion Claire had an ad hoc meeting to discuss running the food drive on Monday night and talked what would we be collecting and distributing, etc. They came up with the framework of trying to serve the ‘normal’ families. We can’t really collect in the nor- mal fashion due to Covid, but considering community based donations where we reach out to our own networks (Nextdoor, churches, etc.) to collect and drop them off at your home. We might also ask members to approach grocery stores and ask them for donations.
The regular boxes we do would just be too much, so we are go- ing to cut out many items (i.e.: perishables, rice, etc.). We could also ask for cash (to then go to inexpensive grocery stores and purchase items). Sponsoring a family may be another interest- ing approach. Lion Claire will send out a plan / approach to the club in the next day or so. They are in the process of setting up Venmo for donations.

Good of the Pride –
• Lion Leslye submitted a draft of our newsletter to Lion Prez Jeff. Looks great! We will probably send it out quarterly. Lion John Smith recommended we enter it in the district bulletin competition. Jeff to write a “president’s post”. Al said we should start out with Volume 1; Issue 1.
• Lion Steve and Ellen and went to Via Camp West. He will use Wingets for mounting things on the walls. The Camp Via West board members walked through and liked what he was doing.
• Lion Al did some research on our finances. We generate about $1300 / yr through happy dollars, etc., which equates to about 30 dollars / member. Just based on that discussion Lion Steve sent a $30 check to Lion Al. If you want to send money to Lion Al to help fund the tailtwister fund, etc.
• Lion Al said our charity fund checks will be sent out tomor- row.
• Lion Eli said the Lions had a good turnout of Lions at the Bob Gustofson memorial. Bob was a big supporter of the Li- ons Golf tournament.
Opportunity Drawing – None
Respectfully submitted by: Lion Ron Ahearn