Board Meeting Minutes: September 2016

De Anza Lions: Board Minutes Sept. 20, 2106

  • Fiscal Review: Al mentioned that the IRS reported they didn’t receive the 990 for 2014 and wanted to charge us about 3,500.00 including late fees.  Al resent a copy and is waiting to hear back.  Vijay is in charge of the PIN number and is working out some issues.  He will also take care of the chamber of commerce fees.

    • *Note: Tabling the discussion about the Perpetual Fund investment until Vijay’s return.

    • Braille Center Donation: a motion was made to give the center $500.00 and was unanimously approved out of non-budgeted donations.

    • Escrip: goes into the Foundation Checking Account

  • Board Only Email Distribution List: Al will create a list just for board members.  A proposal was approved that the secretary will send out the minutes just to the board and they have 7 days to approve, if no content (not grammar!) corrections are made, secretary will send to whole club.

  • Lifetime Awards: some research will be done by Ray and Jeff to see if other clubs in the area have any criteria for various awards (Melvin Jones, Helen Keller, etc.).  After we find out some details, we will create an awards committee.

  • Crab Feed: Steve let us know that there were 5 large donations that have to be set up by end of this month.  We approved one of 5 flyers with a title that fits our unknown partnering status.

  • Board Parliament: Jeff asked Al if he would be the Board Parliamentarian as he is well-versed in the procedures and policies of the Lions.  Jeff would like help keeping the meetings on track.  This is not an extra voting position, and Al agreed to this appointment.

  • Via West: Bill reported that besides the Lions there were many volunteers at the last event to get the camp facilities redone.  There is a carnival for the Via West kids on Oct. 8th.  Volunteers needed from about 10:00 for a few hours.

  • Bike Fundraiser: Kent urged committee chairs to go to the Canary Ride to see how a ride is run. There is audio of the conference calls between the committee chairs.  The preliminary date is set as August 26.

  • Leo Club: Jeff will contact Bob Long to see if he will help with the Yerba Buena Leo club that already has members and is ready to go.  Our club is happy to be the seed for this club, but need another club to run it.

  • Calendar of Events: we need a more comprehensive calendar of events for our own information and for new members, so they can see what we are doing, where we are on the goals for these events, and what is coming up in the near future.  We are looking for a type of calendar that will allow us to show benchmarks for the various duties related to planning these events as well as the ability to show events that are also, “show up and work” events.  We would like this to be a more visual calendar, not a list, although Jeff’s bullet noted list was also presented.