Board Minutes: October 2020

Regular Board Meeting: 6:30pm, 20 OCTOBER 2020
Meeting Called By: Lion Jeff Type of Meeting: Business Secretary: Lion Jill
VIRTUAL MEETING SPACE VIA ZOOM: https://us02web.zoom.us/j/146685166?pwd=RTBud1lqNk1QWHZQYTVTd3N2Z0d4UT09
Board Members in Attendance: Jeff, Eli, Jill, Leslye, Al, Jen, Vijay, Claire. DA Lions in Attendance: Steve
Call to Order – Lion Jeff at 6:33
1) September Minutes Approval: Lion Jeff moves to approve, Leslye seconds, approved unanimously.
2) Camp Via Train Project: Lion Steve is setting up a train at the camp across one room, and is working on mounting the board, which runs around the wall, to keep it up high from the kids. Steve has spent money on the project and is asking for a plan for funding this project from the board. There was $500 for maintenance in the budget already, so he gave Al the receipt for that. According to Steve, the man in charge of the facilities said it was fine to do the train. Do we want to ask Via to help supplement the cost? Al feels like we should do it alone, with a label for Cupertino De Anza Lions running on the train. We know we aren’t taking in the funds from the food drive so being cognizant of where we spend our money is a concern. The $500.00 dollars for maintenance could stay allocated to Steve, but then solicit funds from the club. Vijay mentioned he can pledge $500.00 and then see what other club members want to donate and there was some mention of others donating at an am meeting.
Al makes a motion to support up to 3,000 to place the model train in the separate activity building to be covered by the current year’s C-7 budget. Lion Eli seconds that motion. How much do we have left in the discretionary budget to possibly use?
Lion Eli makes an amended motion to pay for the train project that the funds should not exceed 1,900.00. Club members to be solicited for the funds first, and then determined by a collection of different resources within the club by the board. Lion Al seconds the motion. 6 vote aye, 1 vote nay, and 1 abstention. Motion passes.
3) 2020 Election Volunteering: mostly solid, but there is a team that has not been confirmed.
4) Food Drive 2020: Our support for those families has been long standing, and we should try to do something to support them in some way. We could create a committee, a suggestion is to donate to a food bank. If it’s non-perishables that can sit for a day then it might work for some drop offs. We also need to be aware of older members who should not be out in the community exposed to the virus when collecting, boxing, and dropping. For the schools, some families pick up school supplies so they could possibly pick up boxes of food the same way. Don Lang said that we could collect food and the Oddfellows could distribute it, but that wouldn’t be the same people that we usually donate to. It could be more of a drop off/drive through donation system as well. Leslye would be willing to allow us to use her garage as a holding place. Younger Lions could be more involved in the pieces that require more contact.
5) Perpetual Fund Investment Strategy: Lion Eli points out that we don’t have a clear philosophy about how to invest the funds, most likely conservatively. What level of investment are we comfortable with or not? Maybe there should be a committee to discuss this. Usually these funds are allocated in a safe fund and develops a moderate interest level, as does Shwaab for us now. Jeff and Al will talk to the Schwaab person and come back with information to the next meeting.
Meeting Adjourned at 7:58.