Board Minutes: January 2020

DeAnza Lions Board Meeting Minutes: January 2020
Regular Board Meeting: 6:30pm Tuesday, 21 January 2020 at Knox Residence
Meeting Called By: Lion Jeff Type of Meeting: Business Secretary: Lion Jill
Board Members in Attendance: Jeff, Eli, Charles, Leslye, Al, Jill, Claire, Jen.

Minutes: Call to Order at 6:36.

Approved Minutes, last board meeting: Meeting was called to order at 6:36, not 6:56. Unanimously approved.
Board Member, Membership Chair Vacancy –Lion Jeff appointed Lion Norm Eliason for the interim until new board members are decided in June.
Crab Feed 2020 Update: 14,000 worth of seats approx. sold now, goal is 20,000, if we hit 18,000 that will be a success. May move the bar to the adjacent wall to ease congestion. Raffle and Silent Auction items are coming in. First Aid set up with Benadryl, in case of allergies? Wine at the door depends on how many people sign up for bar duty. Lion Joan is trying to convert over to environmentally friendly items, so we may start with the tablecloths this year. Raffle, Silent Auction, and Treasure Chest in progress. Jeff will try to get in touch with Rotarian Dave Zirkel (d_a_zirkel@comcast.net). Membership applications and information-we need to have those there, especially for those people that volunteer outside of the club each year at our Crab Feed. Joan and Ron-talk to about inventory (glasses, water, soda, etc.)
Ride 4 Diabetes Event 2020 – 2020 date still pending committee proposal; other early actions underway. Sudha contacted Jeff, but she couldn’t be here. There’s no date set yet, but thinking of September. Muni has secured the website and Simran is in charge of permits.Jeff will follow up with Sudha, but we still need a rep. to come with feedback from a club survey to a board meeting. Jeff will send an email to Simran, Sudha, and Muni to get them to the Feb. board meeting.
SCC Registrar March’20 Election Volunteering – assigned to 4 days and 3 voting centers for us to participate and Al thinks we have them all covered. Training schedule coming out soon.
Charter Night 2020 update, Saturday 14 March 5:00 cocktail hour at Blue Pheasant. St. Patrick’s Day theme. Awards to give out, rather than a guest speaker. Lion Ray may have a dignitary in mind-Jeff will ask Ray. Claire will ask if the Leo officers they want to join for dinner, rather than just babysit.
Cupertino Earth Day 2020 (Sat. 04/18/2020) – Lion Joan and Dagi are interested and Jeff will make contact. The set up wasn’t ideal, so that should be something to consider. Good spot for handing out Lions club information.
Fidelity Trust Documents (stock donation). It should be relatively simple to set up. The president and the treasurer would be on the account. Hopefully it would be in an interest earning stock. If we had 25,000 at 4% interest, we would have about 1,000 to use for our charities. Agreed we should come up with a policy. If we had an advisor, they could help us with what type of investment we would want. But, we also may not want the middle person to keep it simple. Either way, we should have a policy by the Board, so that the plan is clear. While it would mostly be custodial for the president and the treasurer, we would still vote on what to do with the interest, etc. as we would with any budget item. Tabled to after Crab Feed.
Good of the Pride:
6th Bomber Association/WWII Veterans: want to incorporate documents and photographs for historical and educational purposes. They need to run the money through a 501c-3. They need to raise money to get the website up and running. Al makes a motion that we assist the 6th Bomber Association with their fundraising requirements. Discussion: is it legally allowed to do this when they aren’t a “service” club? We have supported Omar’s Dream Run in the same way and then they are now independent. Who is the treasurer for the 6th Bomber Association group? What is our responsibility if the website doesn’t get off the ground, tax-wise, etc.? We would take a loss. If they have a corporation in CA, that means they have been trying to get a 501c-3. We have too many questions about this at this time. Al withdraws the motion.
Bylaws: We do need to vote on the bylaws with a quorum of our members and it didn’t happen at the Holiday party. Could we do that at the Charter Night. We could send the text to the club ahead of time, and then vote at Charter Night if we have a quorum. Provide feedback by next Board Meeting, the 18th of February.
Pull tabs: Have they already been submitted? Check with Phil. They have to go in by the conference

8:11 Adjourned

STANDING CLUB CALENDAR REMINDERS

December: Crab feed progress report

January: Crab feed progress report

February: Start soliciting next year’s Board; Awards discussion; set Charter night

March: Report out of Crab feed finances, feedback, and proposal for next time; initial Golf tournament progress report

April: Golf tournament progress report

May: Golf tournament progress report, Set budget meeting

June: Set induction ceremony for new Board; initial Bike ride progress report

July: Report out of Golf tournament finances, feedback, and proposal for next time; Bike ride progress report

August: Bike ride progress report

September: Awards discussion, initial Food drive progress report

October: Report out of Bike ride finances, feedback, and proposal for next time; Food drive progress report
November: Confirm Food drive preparations, set Holiday celebration; initial Crab feed progress report