Board Minutes: August 2018

DAL Board Meeting: August 20 2018

 

Board Members: Jeff, Jill, Ray, Vijay, Charles, Claire, Carl.

 

Other members present: Kent, Joan.

 

Moment of Silence for dear John. He is already so missed.

 

  1. Recap between board: Emergency motion to confirm the R4D new date of May 5, 2019 was voted down 4-3, with two members abstaining.
  2. Project Linus September 6 at Odd Fellow’s 6:30: Claire visited Leslye and brought dinner, and Leslye brought up the project.  She wants to be there and to continue, but won’t buy the fabric. Jenni is going to buy the fabric. Dagi is going to help run the night. Claire will be there, too, with the girl scouts.
  3. Tail Twister Fiesta: New host and date needed in light of John’s passing. The original date is the 15th of September.  Could we push into October?Jeff will send out an email to postpone the tailtwister party and that we are looking for an alternate location/date.
  4. New magnetic Car Signage needed:  Don Lang 10 signs 170 dollars-already part of the approved budget, so Vijay says go ahead and buy it.
  5. CLF: donations for disaster relief/wildfires in CA. We would send our money to the CLF and they distribute. Jeff will go to the website to see where the money goes and then we can discuss at next board meeting.  
  6. Two Open Board Seats: Lion Mike Ringer (resigned membership and participation on the board) and with John’s death, we have two open position.Membership Chair and LCIF chair/Co-treasurer ( a back up name from board in case Vijay becomes unavailable).  Ask for volunteers, then, if there is a situation where they may be more than one person interested in the positions. Then, as a board we can vote. We would do this in a week-long stretch for each piece: one week for volunteers to step up, one week to make a decision as a board.  Motion by Charles for a two week period to gather names. Seconded by Ray and unanimously approved. Question: can a board member “double up” on roles.
  7. Crab Feed 2019: Carl is a co-chair.  Carl is meeting with Jim to get details as much as possible. Carl has gotten a timeline and roles as such defined by Jim. Jim brought a lot of people in: : the band who gets paid (500-600 bucks)-Charles knows the band guys, so he could be a contact, liquor license (Bill Reed takes care of that), the date is Feb. 9th, deposit for location needs to be paid about October. We don’t need a co-chair,but we need some “smaller” chairs to deal with certain aspects.Vijay knows the lady where the wine gets picked up.  Priorities are venue, liquor license, and Fish Market.
  8. Endowment Fund Questions: our “seller” is that every dime goes to charity. Carl is asking about the fact that some of it as an investment, goes into a bank.  So, therefore, we can’t say that every dime goes to charity. Vijay states that any treasurer for any club, should have at least two years worth of reserves. However, we have not turned down any asks, unless it is against our bylaws. The endowment fund allows members to make a tax free donation. If we need it, we can break the seal and use it.
  9. Ride 4 Diabetes: we need to advertise a reschedule date, whether or not the board approves, and Liang has some sponsors that are willing to come on board. The requests to corporations need to have them by the end of the year. We have 11 riders, and some sponsorships pledged. One of the conditions was to call it a De Anza Lions ride, but the board has said that the ride can display the De Anza Lions banner, logos, etc.  The language is “the majority of the funds” will go to Diabetes related causes and it is a 501C3 fund. Kent argues that they won’t get any sponsors unless it is 100%. Vijay confirms that because we can check off all the boxes for a 501C3, as does Claire, that it is enough for the sponsors. A discussion on both sides about the ride, including some history. The conditions are still in place that the board approved originally for the second annual ride.

Motion made by Jeff to move the ride to May 5, 2019, seconded by the Vijay, WITH the conditions still in place (the language must be “majority goes to Diabetes related causes”), a rep continues to come to board meetings, and that the committee chairs are filled in a reasonable time.. Discussion: What would be different if the date was moved, as in the time the committee has already had, there are 11 riders.? Joan said she suggested a promotion committee chair would be important, now there is so much more headway, even though the position is still filled, and more personal connections have been made with the city, the community, etc. that was not in place before. Question about whether a blanket fee is more effective in getting riders than a pledge model. For Joan, having the pledges is what made her want to do the ride. Chamber of Commerce and City of Cupertino is very supportive and believes it is important. Advantage now is that the ride calendars aren’t set if this new date is approved.Favor: 5 Ayes, One Abstaining, One Nay. New date approved.

 

  1. Golf Chair Needed: we still have the date and Moffett reserved, but no chair and no money down.

 

  1. Food Drive: Claire and Jen will chair the Food Drive and Ray will be there to help all along.