December 2017: Board Meeting Minutes

Cupertino De Anza Lions Charities Inc.              

Meeting Date: Tuesday, 19 December 2017           SPECIAL Time: 6:30pm

Location:  Knox Casa (217 North Milton Avenue, Campbell)

Meeting called by: Lion Jeff, Lead by Lion Al                         Secretary: Lion Jill

Members Absent w/Advanced Notice: Vijay, Ray, Amy, Jeff;

Board Members Attending: Al, John, Carl, and Jill

No Actions Taken due to lack of quorum.

Board Meeting Minutes

  1.   Review November BMM: reviewed.
  • January meeting to the 10th, Jeff called Tony and Alba’s to confirm.
  1.      New Members inducted;  On-Boarding Summary, Support Plan:  1/Joan Chin Lawler, 2/Muni Madhdhipatla, 3/Liang Chao, 4/Danessa  Techmanski, 5/Andrea Harris, 6/Shar Vigil, 7/Randall Braun
  • All new members were inducted.
  1.   Re-ignite De Anza Lions Year Summary, “activities wheel” concept?
  • One person needs to be in charge of the wheel and updating it with new events and updates on progress to fundraising events. We could look at the wheel at each board meeting.  Does it match up with our calendar on the website? And, one should drive the other.  
  1.   Crab Feed 2018 Update? Steve wants to have a meeting on January 2nd at 6:00 pm. But John and Carl won’t be in town. Meeting will still be scheduled at that time.  Carl agrees that he will be in charge of kitchen and crew and salad prep.  Carl wants to go back to the site with Steve to get a plan.  Carl will set that up with Steve.  Al has ticket sales and reservations.  Al will talk to Jim and Mike about crab and refridge truck.  Facilities set up and table set up -is it Lion Ray?  They are all round tables this year.  We need Leo volunteers and Kent said we have over 100 members.  That Leo club has tentatively agreed to handle the volunteers.  Can we convince Lion Amy to help guide the volunteers and Kent will get them there.  Lion Steve will handle the keys, the raffle, etc.  and Steve will handle the band (on a stage) and the sound. The purchasing of costco, etc. is usually Jim and Al, with assist from Carl.  Al will send out a notice about the crab feed meeting.  Ticket sales for first seating is about 100, that are actually paid for, with commitments on another 50.  No tickets sold for second seating yet.  Emails will be sent out soon to people who participated in our previous events about the Crab Feed.  Question about sending emails to R4D participants would maybe go through Sundar since he has those emails.  Danessa wanted to give some flyers (hard copies) to give to her Cupertino City Council.   John will get some from Steve and bring them to Danessa because January 10th is a little late.  John would like to have a table with brag board and applications at the Crab Feed.  Lion JIll can sit at the membership table for the first seating at 4:30.

 

  1.      R4D 2018 Proposal Status: we don’t have an organizational proposal that John thinks is going to work, since Kent is bowing out.  Randall declined the offer to lead it.  John volunteered to lead it, but doesn’t think he is the best fit for that position and  that leaves two open positions that no one is willing to fill.  Is there any way this will change by next board meeting?  We will voice to the club that the ride is in peril because we haven’t started with planning and needed to and have no viable plan and leadership.  Table this item until next board meeting, but unless something changes there will likely be no proposal.
  2.      Charter Night 2018 – date considerations?  Good Saturdays in March are the 10th  and the 24th. Carl will send out an email to see which is preferable to the whole club.
  3.   Permanent Board Meeting Time Change, 7:00pm to new time 6:30pm? Jill will send  an email out for an electronic vote for the time change for the board meetings.
  4.      Good of the Order: none!